- Develop executive project status briefings, brief senior management and develop new revised content with short turnaround times with a quality focus.
- Working with the GMCB managers and team representatives and in partnership with other project managers to develop integrated project reporting.
- Develop project or detailed plans that identify resource, time, and budgetary needs.
- Overall management of the monthly governance cycle: collection; editing; development of new materials.
- Synthesize project reporting status and progress across committees, senior management input and overall strategy.
- Managing deliverables and dependencies that cross multiple in-flight projects.
- Supporting the PSRN Program by proactively identifying, communicating, and managing multi-faceted risks and issues to deliver superior customer service experience and to support efficient and effective project delivery.
- Interacting directly with project team members and leadership to develop and maintain strong ongoing relationships to ascertain clear mitigation strategies and to provide further details on project issues/activities.
- Developing detailed content and presenting ministry-specific dashboards, reports, and other project management collateral for OPS Executive committee material and briefing presentations.
- Proactively communicate risks and issues pertaining to the PSRN projects, describing mitigation options, and preparing/researching these through PSRN governance committees.
- Work with senior project managers to describe project implementation plans that have clear target dates and monitor progress against them.
- Develop material to describe the financial management of project as necessary or if needed.
- Developing briefing materials to describe complex network implementation and or transition and migration strategies with cross stream dependencies including vendor activities.
- Developing and providing communication material on implementing network implementation and or transition plans.
- Managing large-scale, complex, development of monthly PSRN governance committee material, attendance and developing/maintaining related terms of reference.
- All roles procured are required to be cleared through the Contractor Security Clearance Process of the OPS.
- At least 5 years of experience in a senior leadership role that has extensive experience in project/program management in large scale, multiyear, complex technology projects.
- In-depth knowledge of, and direct proven experience applying all phases (concept, definition, planning, implementation, and closeout) of advanced project management concepts, practices, and procedures to a large-scale, complex, high-value projects in order to meet critical timelines.
- Communication skills that support the translation of technical information to support delivery of executive presentations, briefing notes, and synthesis of key major project and operational issues.
- Ability to proactively identify and communicate risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations; and build reports to support decision-making on project scope, schedule, cost, etc.
- A senior leader with OPS executive experience with the ability to lead monthly executive review cycles, monitor progress, provide guidance on the development of strategies.
- Strategic orientation: able to develop multi-year strategies and operational plans while building relationships within the team and with key stakeholders.
- Excellent executive communication and organizational skills.
- Problem solver: ability to quickly identify and analyze risks, issues, and problems, develop mitigation options and make appropriate recommendations for resolution.
- Superior consultation, negotiation, and relationship management skills; able to create a positive team environment.
- At least 5 years of experience as a senior leader in project/program management in a government role.
- Proven ability to manage a demanding workload with senior government officials.
Criteria Ratings MUST TOTAL 100
Communication and Relationship Management
35 points
- Excellent communications skills, both written and verbal. Able to succinctly articulate key project information in a politically astute manner to executive decision makers.
- A leader with the ability to coordinate multiple tasks, engage junior staff, monitor progress, provide guidance and communicate milestones.
- Able to build relationships with senior project partners, establish trust, and establish a common/ shared goal through effective facilitation, consultation, and interpersonal skills.
- Experience developing and presenting briefing notes, status reports, communications, team & executive presentations. Attention to detail and quality.
- Direct experience in presenting/working with executive offices that demonstrate business acumen and discretion.
- Communication skills that support the translation of technical information to support delivery of executive presentations, briefing notes, and synthesis of key major project and operational issues.
- Provide strategic advice on navigating complex, sensitive, and high-profile issues with political acuity, diplomacy, and sound judgment.
- Communicates complex information clearly and persuasively to diverse audiences, including senior decision-makers.
- Demonstrated experience synthesizing complex technical, operational, financial, and stakeholder information into concise executive briefing materials and strategic recommendations.
Program Management Skills
25 points
- Demonstrated program management experience leading executive governance cycles, including the development of materials, recommendations, and decision packages for senior executive committees.
- Demonstrated experience providing strategic advice, options analysis, and recommendations to senior executives responsible for large-scale, high-profile programs.
- Proven ability to manage a demanding workload with senior government officials.
- Ability to apply and interpret business rules and concepts in daily work.
- Experience leading strategic planning involving multiple projects and working across teams to achieve project goals or resolve current operational issues.
- Demonstrated senior experience leading governance committee meeting material development, meetings, preparing and distributing/ presenting project updates, progress reports, risk mitigations, recommendations, etc. to project stakeholders.
- Ability to integrate vendor commitments into overall project reporting and report where contractual obligations are met.
- Experience managing complex interdependencies related to key contract deliverables.
- Demonstrated experience identifying and evaluating specific issues or risks, providing options analysis, and recommending action plans to mitigate the risks.
- Experience developing/reviewing and maintaining project management artefacts/project collaterals, such as, meeting minutes, project plans, briefing notes, change requests with a view of business acuity.
- Experience leading/directing with both the business users and technology / infrastructure teams.
- Excellent planning and time management skills with a focus on attention to detail.
Experience in a large public sector entity
20 points
- Senior leadership experience working on related large and complex projects.
- Demonstrated experience of leading and delivery complex projects which includes multiple stakeholders.
- Knowledge and experience both in strategic and operational public sector governance models, experience managing complex, multi-unit, multi-stakeholder, and multiple levels of public sector executive stakeholder project team.
- Demonstrated experience developing mutually beneficial relationships in a public safety environment.
- Demonstrated experience providing strategic advice and recommendations to senior executives, governance committees, or public-sector decision-makers.
Analytical and Problem Solving
20 points
- Ability to proactively identify risks, issues, or problems, gather relevant information, perform analysis, develop options and recommendations in a technology delivery environment; and build reports to support decision-making on project scope, schedule, cost.
- Accurately document issues, gaps, and inconsistencies when they happen and develop strategies/ mitigations/ lessons learned.
- Utilize judgement to explore cross team/ project opportunities for improvement.
- Demonstrated ability to synthesize large volumes of technical, operational, financial, and stakeholder information into concise analysis that supports executive decision-making.
Knowledge Transfer
- All completed, or in progress, deliverables, artefacts/ documents.
- Processes used for Developing deliverables.
- All analysis, stakeholder management tools (RACI), and supporting information.
- Project Manager / Team members.
1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.
