Job Summary
We are seeking a dynamic and highly organized Office Manager to join our team! This vital role involves managing daily administrative operations, providing exceptional customer service, and ensuring the smooth functioning of our office environment. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to support various departments and assist visitors, clients, and staff efficiently. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.
Responsibilities
- Greet visitors and manage front desk operations with professionalism and warmth
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Perform data entry tasks using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records
- Handle filing, document organization, and record keeping to ensure easy retrieval of information
- Provide excellent customer support by addressing inquiries and assisting with appointment scheduling
- Support clerical functions such as proofreading documents, managing calendars, and preparing correspondence
- Assist with basic bookkeeping tasks, including invoicing and expense tracking using QuickBooks or similar software
- Maintain a clean and organized office environment to promote efficiency and safety
- Support medical or dental office operations if applicable, including patient check-in/out and record management
Skills
- Proven experience with office administration, clerical duties, or reception responsibilities
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and financial record management
- Excellent organizational skills with the ability to multitask effectively in a busy environment
- Exceptional phone etiquette and customer service skills for engaging with clients and visitors
- Accurate typing speed combined with proofreading abilities to ensure error-free documents
- Experience working in medical or dental offices is a plus, including familiarity with front desk procedures and patient management systems
- Knowledge of filing systems, data entry procedures, and basic bookkeeping practices
Join us to be a key contributor to our vibrant team! Your dedication will help create a welcoming atmosphere while supporting essential administrative functions that keep our operations running smoothly. We value energetic individuals who thrive on organization, excellent communication, and delivering outstanding service every day.
Pay: From $25.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: Hybrid remote in Vaughan, ON L4K 4M3
