Accounts Payable (A/P) Specialist
Vaughan, Ontario
60-65K salary with benefits and room for growth
In Office Role
Mon-Fri
Responsibilities
- Process, review, code, and enter vendor invoices accurately and within established deadlines.
- Verify invoice information, including pricing, quantities, taxes, payment terms, and supplier details.
- Prepare and process vendor payments through EFT, cheque, and other approved payment methods.
- Review employee expense claims and corporate credit card transactions to ensure accuracy, proper documentation, and compliance with company policies.
- Maintain current and accurate vendor accounts, records, and supporting documentation.
- Reconcile supplier statements and investigate discrepancies, duplicate invoices, missing payments, and outstanding balances.
- Respond promptly and professionally to vendor and internal inquiries related to invoices, account balances, and payment status.
- Support month-end and quarter-end accounting activities, including AP reconciliations, accruals, and aging reports.
- Maintain well-organized electronic and/or paper records to support reporting and audit requirements.
- Ensure all financial and vendor information is handled with a high level of confidentiality.
- Identify issues or discrepancies and follow them through to resolution.
- Perform additional accounting and administrative duties as required.
Qualifications
- Post-secondary education in Accounting, Finance, Business Administration, or a related field is considered an asset.
- Approximately 5 years of experience in accounts payable or a related accounting role preferred.
- Solid understanding of accounts payable procedures and fundamental accounting principles.
- Experience using accounting or ERP systems; familiarity with Microsoft Dynamics 365 is an asset.
- Strong working knowledge of Microsoft Excel and Microsoft Office.
- Experience managing a high volume of invoices and payment transactions is an asset.
- Exceptional attention to detail with a strong focus on accuracy.
- Excellent organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.
- Strong analytical and problem-solving skills with the ability to investigate and resolve discrepancies.
- Clear and professional written and verbal communication skills.
- Ability to work effectively both independently and as part of an accounting team.
- Professional and courteous approach when dealing with vendors, colleagues, and other internal or external contacts.
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Tuition reimbursement
- Vision care
Work Location: In person
