Contract Office Administrator
Cenovus Energy
Bruderheim, AB
Worker Type: Contingent Worker
Group: Bruderheim Operations Department
Job Post End Date: 07/31/2019
About Cenovus

We’re a Canadian integrated oil and natural gas company headquartered in Calgary. We’re committed to maximizing value by responsibly developing our assets in a safe, innovative and efficient way.

Our operations include oil sands projects in northern Alberta, which use specialized methods to drill and pump the oil to the surface, and established natural gas and oil production in Alberta and British Columbia. We also have 50 percent ownership in two U.S. refineries.

Our shares trade under the symbol CVE, and are listed on the Toronto and New York stock exchanges.

Job Description

Reporting to the Business Analyst, Downstream Assets and Site Operations, the Contract Office Administrator is responsible for providing day-to-day facilitation of terminal office operations including scheduling and meeting facilitation with the site leadership team, developing presentations and reports commensurate with the site management system and corporate reporting requirements, and project assignments as assigned by the Superintendent.Provide support to Business Analyst, Downstream Assets and Site Operations with all site business operations such as, but not limited to management system development and stewardship, financial planning and reporting, business improvement planning, developing and reporting key performance indicators & performance scorecards. Additionally, the Office Administrator may be required to liaise with terminal customers and service providers as required to ensure efficient execution of related business transactions.The Contract Office Administrator also performs general administrative duties as they apply to ensuring safe and efficient operation of terminal office infrastructure.This role in an integral part of the team and will liaise with all levels of staff in the Bruderheim office as well as the Calgary based Rail and Commercial Operations a and corporate support teams.

Work Environment:
This is a full-time Contract position located in our Bruderheim Energy Terminal, AB operations.

Develop, implement and maintain the site management system (including meeting architecture and associated standards as well as KPI’s and all matters pertaining to our Business Management System
Liaise with enabling functions to maintain financial reporting tools including the site 3 year operating and sustaining capital budgets and monthly forecasting and accrual platforms
Establish the rolling site business improvement plan and liaise with our Business Performance Solutions Team with respect to reporting
Schedule standard work calendars for the site leadership team and manage ad-hoc meeting requirements by prioritizing based on site requirements
Develop presentations and reports at the site level and liaise with Calgary leadership and support teams on the same
Assist Superintendent, Downstream Assets and Site Operations in any administrative capacity
Work with internal and external parties to ensure terminal office runs efficiently and business-related actions are executed
Complete on-boarding, moves, and off-boarding of team members
Establish and maintain Function SharePoint site(s), including conversion of remaining teams
Reconcile expense reports and statements, ensure reports are kept current
Reconcile, code and process invoices in a timely manner
Provide support for office allocations, moves, equipment and supplies for staff
Provide administrative support to the team as required
Work collaboratively with team members to identify opportunities for change and continuous improvement, implement as required
Collect, analyze and consolidate large volumes of data to distribute/share with team and senior leaders in a clear, concise and accurate manner
Execute projects as assigned
May be required to execute tasks and responsibilities not listed in this job description

Must be legally entitled to work in Canada
5 or more years of experience as an Administrative Assistant
Diploma or Degree in Business Administration preferred
Good knowledge and understanding of the oil and gas and or/rail industry and technical terminology is an asset
Proficient use in Microsoft PowerPoint, Excel, Outlook and Word
Results-oriented self-starter with strong interpersonal skills, sound judgment, and the ability to work effectively in a team environment
Proven maturity to effectively handle and prioritize competing demands with short deadlines
Excellent communication, time management and organizational skills
Possess strong analytical skills to assess complex information from multiple sources and draw logical conclusions
Strong attention to detail, problem solving skills and a high regard for accuracy with the ability to work on multiple tasks simultaneously
Highly organized with strong planning skills
Professional and effective verbal and written communication skills
Strong ability to build and grow relationships
Desire and ability to seek out and constructively encourage effective decision making, process simplification and new ways of working; actively contributes knowledge, skill sets, and perspective to progress team performance

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