Job Category: Legal Services
Division & Section: Legal Services, Legal Plng & Administrative Tribunal Law
Work Location: METRO HALL, 55 John Street, Toronto, Ontario, M5V 3C6
Job Type & Duration: Full-time, Permanent
Hourly Rate and Wage Grade: $37.43- $41.00
Shift Information: Monday to Friday, 35 hours per week
Number of Positions Open: 2
Posting Period: 21-Sept-2021 - 05-Oct-2021
Reviews Council authorities or delegated approvals relevant to assigned responsibilities.
Consults with and takes instructions from Supervisor, staff Solicitors, and technical and professional staff from client Divisions as necessary (obtains all relevant documents), and liaises with other government officials working in similar fields.
Drafts and/or reviews documents, notices, agreements, correspondence, by-laws, statutory notices, Statutory Declarations.
Investigates the status of City agreements with City Divisions, outside agencies, members of the Bar and the public.
Checks to determine if all relevant statutory requirements are addressed as they relate to assigned matters.
Arranges for execution of agreements by authorized signing officers of City or relevant agency, board, commission.
Processes execution of documents by outside parties including all correspondence and telephone follow-ups, and reviews upon receipt.
Reports finalization of matters to the appropriate City Division, agency, board or commission.
Provides paralegal support to solicitors on hearings or transactions.
Attends at Government offices to analyze files and retrieve necessary information.
Responds to inquiries from City Divisions, outside agencies, members of the Bar and the public
Maintains “tickler” or “bring-forward” system and financial records/
Develops and maintains indices and databases
Makes arrangements to effect insurance coverage for various agreements and contracts.
Processes by-laws for dedications and assumption of services.
Prepares planning and development related agreements including subdivision, condominium, site plan, consent, Section 37, servicing, lot grading, cash-in-lieu of parking, easements, transfers and the related documentation.
Reviews the form of Letters of Credit for acceptability by the City Treasurer.
Prepares documentation for electronic registration through the Teraview application.
Responds to requests to release agreements from title.
Secures certified copies of by-laws and maintains inventory.
Researches property titles by on-line searches through Teraview, and reviews surveys and municipal records.
Prepares legal conveyancing documents required for registration and conducts electronic registration of documents in Land Titles offices.
Your application must describe your qualifications as they relate to:
Successful completion of a two (2) year Law Clerk program at the community college level; or equivalent combination of related education and/or experience.
Considerable law clerk experience in the planning law field, including, preparing relevant sound and effective legal documents (eg. site plan agreements, subdivision agreements, easements, correspondence and reports).
Considerable experience with Teraview and Land Registry Systems relevant to planning/real estate practices in Ontario, including search and understanding title, and preparing documents for electronic registration.
Considerable experience reading and interpreting site drawings, legal surveys and legal descriptions.
Considerable experience in utilizing a variety of software programs including Word, Excel and databases.
Experience reviewing, applying and implementing statutes and other legislation relevant to planning, real estate and municipal law.
Experience in conducting basic legal research.
You must also have:
Ability to work in a fast- paced, high volume environment while maintaining organization
Skilled at prioritization of a large number of time sensitive files
Ability to deal courteously and tactfully with the public, staff and private sector lawyers.
Excellent communication skills
Ability to work both independently with minimum supervision and as a team member.
Well-developed analytical skills with effective problem-solving ability.
Understanding of the City organization and the interrelationships of its Divisions, and agencies, boards, commissions and corporations.
Ability to work overtime as necessary
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.