Administrative Assistant
CIMA Plus
Montréal, QC
Mission

Are you a key player when it comes to attaining team goals?
Have you mastered the art of meticulously planning and prioritizing your work and following up in an effective timely manner?

In providing support for our Transportation – Bridges Team, the selected candidate will be called upon to revise and deliver high-quality texts, calculation files and other administrative project documents within established deadlines.

Responsibilities

Draft and format minutes of meetings
Assist Project Managers in the drafting, correction and formatting of various documents (proposals, reports, quotes, letters, cost estimates, payment certificates, etc.)
Format a variety of documents in compliance with the standards established by the company
Verify files and documents to be submitted to clients (accuracy of calculations, compliance, signatures, printing, etc.) in accordance with the company’s policies, procedures and instructions, and in compliance with the client’s specific requirements, as applicable
Correct and revise documents (linguistic and grammatical)
Draft and send correspondence
Carry out filing tasks
Compile information pertaining to individuals assigned to projects and keep it updated
Open new projects and proposals in the computer system
Maintain an updated list of active files
Carry out all other related tasks

Profile

DVS or DCS in Secretarial Studies / Office Automation or other relevant training
Complete proficiency in French (oral and written) and ability to synthesize and draft texts
Ability to draft clear, accurate and complete texts confidently, quickly and efficiently
Advanced knowledge of MS Office suite
Ability to manage multiple tasks in a constantly evolving environment while maintaining attention to detail and the quality of the work produced
Sense of responsibility, organization and initiative
Ability to work as part of a team in a dynamic environment
Solid stress-management skills
Availability for traveling to various construction sites
Experience in the engineering or architecture sector is an asset

Benefits

Flexible schedules
Simplified Employee Pension Plan
Comprehensive Benefit Plan
Sick leave and personal leave
Possibility of investing in a company profit-sharing plan
Adapted computer tools
Wellness program
Social and environmental initiatives
Continuous training program
Career planning

Why join CIMA+?

The key to our delivery of quality services is being able to attract and maintain satisfied and engaged people. At CIMA+, employees are given the flexibility required to ensure a balanced life and fulfilling work experience in a motivating work environment. Our staff enjoy the diversity of projects and the extensive autonomy given to interact directly with clients. Such proximity is possible because of our flat corporate structure, and it translates into relationships of trust, and effective communications between team members and clients.

At CIMA+ we are committed to creating opportunities for all our employees so that they may develop, progress, and contribute to the business regardless of differences. We fully respect the principles of employment equity and encourage women, visible minorities, indigenous people, and persons with disabilities to apply. Accommodations are available upon request to facilitate participation in the recruitment process.