Administrative Assistant
Viceroy Houses Ltd. (Port Hope)
Port Hope, ON
Job Description

As Administrative Assistant, you will provide dedicated administrative support to all office departments, Sales,Human Resources, Purchasing, Construction manager and Kitchen Manager. You will provide a broad range of administrative or general office support for the broader team as assigned. In addition, your work will involve a range of complexity and may include but is not limited to the following :

  • Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met
  • Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, etc.)
  • Ensure the optimal level of customer service and integrity is provided • Provide accurate, organized and efficient administrative support
  • Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and perform other administrative assignments as required
  • Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
  • Be an effective teammate and flexible in adjusting to changing work priorities
  • Participate fully as a member of the team and contribute to a positive work environment
  • Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
  • Provide dedicated administrative support to multiple departments.
  • Offer fully qualified, experienced administrative and clerical support and perform multiple tasks and work on dynamic assignments with limited complexity
Requirements

  • High school diploma with over 2 years of relevant experience
  • Hands on knowledge of MS Office Suite and Internet applications
  • Able to work independently as well as part of a team with flexibility for effectively coordinating processes and information across related teams
  • A dynamic professional with willingness to learn and take initiative on upcoming tasks and projects
  • Strong communication skills to interpret policies and apply standards to complete assignments in a fast-changing environment