At Kalesnikoff, we honor our heritage by investing in our future. As a family-owned, fourth-generation company, we’ve evolved from our roots in the forests to become a leader in the timber industry, but we’re not just resting on tradition. Today, Kalesnikoff is at the forefront of innovation, combining decades of expertise with cutting-edge technology to redefine what’s possible in wood design and construction.
The Office & People Administrator is the first point of contact at Head Office, creating a welcoming and professional experience for visitors, contractors, and employees. This role supports the coordination of site tours, meetings, and events, ensuring they run smoothly and safely.
The role also provides administrative support to Head Office and the People & Culture team, helping with day-to-day operations and employee engagement activities. Working closely with the People & Culture Coordinator, this position helps maintain an organized, efficient, and positive workplace.
Front Desk & Visitor Support
Serve as the first point of contact for the Castlegar modular facility, greeting visitors, employees, contractors, and delivery personnel in a professional and welcoming manner
Manage front desk activities, including answering inquiries, directing visitors, and ensuring guests are connected to the appropriate site contact
Support visitor sign-in processes and assist with site access requirements, safety orientation coordination, and general reception duties as needed
Provide day-to-day administrative support to the General Manager and site leadership team, including calendar coordination, document preparation, meeting support, and follow-up on administrative priorities
Assist production managers and site teams with general administrative tasks that support smooth day-to-day operations
Prepare and organize documents, presentations, reports, and other materials required for site operations, leadership meetings, and business updates
Help prepare recurring reports and supporting materials for leadership, including site leadership team updates, board materials, and other internal reporting as needed
Support general office administration for the site, including maintaining office supplies, shared spaces, records, and administrative systems
Coordinate and submit administrative reporting and documentation to the finance team accurately and on time
Assist with organizing files, records, forms, and site documentation to support efficient operations and compliance with company processes
Provide flexible administrative support wherever needed to help site management and production staff work effectively and efficiently
Provide administrative support to production managers and site leaders with People & Culture-related tasks, including forms, documentation, scheduling, and coordination
Assist with interview coordination, employee documentation, and other routine administrative activities that support the employee lifecycle at the site
Work closely with internal teams to ensure administrative People & Culture processes are completed accurately, confidentially, and in a timely manner
Assist with on-site tours and events by supporting scheduling, logistics, visitor coordination, and preparation of materials
Help coordinate meetings and site activities to ensure logistics, communication, and administrative details are handled effectively
Identify opportunities to improve administrative processes, coordination, and overall support to the site team
Build strong working relationships across the site and provide responsive support to production staff, management, and corporate teams
Demonstrate a proactive, organized, and service-oriented approach to supporting site operations and administrative priorities
Contribute to a positive, professional, and well-coordinated work environment that supports smooth site operations
Diploma or certificate in Business Administration, Office Administration, or a related field is preferred
Experience:
2+ years of experience in administrative, office coordination, reception, or site support role
Experience supporting managers or leadership teams and working in a fast-paced operational environment is an asset
Skills & Knowledge:
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Excellent organizational skills, attention to detail, and ability to manage multiple priorities effectively
Strong written and verbal communication skills with the ability to interact professionally with employees, visitors, and leadership
Ability to work proactively, use sound judgment, and take initiative in a dynamic site environment
Demonstrated ability to provide high-quality administrative support and maintain confidentiality when handling sensitive information
Ability to occasionally travel between Kalesnikoff’s locations
Ability to sit, stand, or move about the office and manufacturing environment for extended periods
At Kalesnikoff, working safely is an expectation. In your role you will have the time and resources needed to meet that expectation.
- Salary: $48,000.00-$60,000.00
- Schedule: Monday-Friday
- Location: 215 Orchard Ave
- Extended health benefits including health, dental, vision, travel, Health Spending Account and RRSP program
- Team building and social events
- Training, development, and mentorship opportunities
- Opportunity to advance in your career
- Work-life balance
Job Type: Full-time
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
A great culture where we truly value our employees
To apply, please submit your resume and cover letter to [email protected].
Our recruitment team reviews all applications carefully. Applications will be accepted on an ongoing basis until the position is filled. Due to the high volume of applications, only candidates selected for an interview will be contacted.
Are the mountains calling you? From beautiful parks and forests, pristine lakes, breathtaking valleys and stunning mountain ranges, the West Kootenay region is a highly desired and special place to call home. With an abundance of recreation including ski areas, golf courses, hot springs, and endless hiking, biking and other outdoor activities, the Kootenays isn’t just a region, it’s a lifestyle. Our vibrant mountain towns are full of arts, culture, food, history and caring communities. What are you doing after work today?
Kalesnikoff is a committed equal opportunity employer. Kalesnikoff’s recruitment strategy is designed to attract the best person for each position, to ensure equal opportunity for all applicants, and to promote our corporate vision and culture. When considering applicants for positions within our Company, only job-related criteria such as ability, merit and responsibility are used to evaluate applicants. Kalesnikoff prohibits discrimination and harassment on the basis of any characteristic protected by applicable law.
Kalesnikoff is committed to treating all people in a way that allows them to maintain their dignity and independence. Kalesnikoff believes in integration and equal opportunity. Kalesnikoff is committed to meeting the needs of people with disabilities in a timely manner and will do so by identifying barriers to accessibility and meeting accessibility standards in accordance with applicable law.
