Job Overview
We are seeking a highly organized and proactive Office Coordinator to oversee daily administrative operations and support our team. The ideal candidate will possess strong communication, organizational, and team management skills, with experience in office administration, bookkeeping, and human resources functions. This role involves supervising staff, managing vendor relationships, and ensuring efficient office workflows to contribute to the overall success of our organization.
Responsibilities
- Oversee daily office operations, including front desk management and multi-line phone systems
- Supervise administrative staff and coordinate team training & development initiatives
- Manage bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Handle human resources duties such as payroll processing, employee records management, and onboarding
- Maintain organized filing systems for documents and records
- Manage vendor relationships and procurement processes to ensure office supplies and services are maintained
- Assist with budgeting activities and financial reporting as needed
- Ensure professional phone etiquette and effective communication across all departments
- Support event planning, scheduling meetings, and coordinating office activities
- Implement process improvements to enhance office efficiency
Qualifications
- Proven experience in office administration, clerical work, or related roles with strong organizational skills
- Supervising experience preferred
- Proficiency in QuickBooks, Microsoft Office Suite, and familiarity with multi-line phone systems
- Experience with human resources functions including payroll and onboarding processes
- Strong communication skills with excellent phone etiquette
- Ability to manage multiple priorities efficiently in a fast-paced environment
- Demonstrated team management capabilities and leadership skills
- Experience in bookkeeping, vendor management, filing systems, and basic budgeting practices
- Prior office experience with a focus on training & development is a plus
This position offers an opportunity to be an integral part of a dynamic team dedicated to operational excellence. We value proactive individuals who excel in organizational tasks and foster a collaborative work environment.
Pay: From $18.00 per hour
Work Location: In person
