Advancement Officer
Ivey Business School
London, ON
Who you are:
You contribute to the goals of the Advancement Department by utilizing your superior organizational and time management skills to effectively support the Executive Director on all administrative and logistical tasks, as well as overall office management for the department. You exercise your leadership abilities in the management and supervision of the two Administrative Assistants, as well as both full-time and part-time student positions. You thrive in a professional environment where on a daily basis you manage relationships with many key constituents, serving as a main point of contact for the department. In addition to your daily responsibilities, you have an appreciation for the mission, purpose and values of a comprehensive university and, more particularly, a business school and its responsiveness to the educational and research requirements of a sophisticated international business community.

You are excited about the opportunity to work for Canada’s most prestigious business school, working alongside the brightest staff, students and globally-recognized faculty, as well as being a part of the broader Western University community.

What you’ll do:
Work closely with the Executive Director to effectively manage their schedule, travel, expenses and correspondences.
Support the Executive Director in individual follow up with donors and monitor and process stewardship activities relative to their prospects.
Draft correspondence on behalf of the Dean.
Prepare and format graphs, documents and PowerPoint presentations for Ivey Advisory Board meetings.
Act as initial point of contact for many key constituents in their relations with the School and respond to a broad range of inquiries.
Coordinate department staff meetings, including scheduling, preparing the agenda and arranging presentations by Advancement staff and updates from external departments within the School.
Collaborate with the Dean’s office to coordinate the Dean’s time for joint meetings with donors and members of Advancement department.
Manage recruitment and hiring process for part time and summer students as well as Administrative Assistants.
Coordinate work space, phones and computer equipment for new staff in the department and assist in their transition into the department.
Oversee and manage the workflow of two Administrative Assistants who support several professional staff members.
Coordinate development of the annual budget ($3 million), continuing to monitor the annual budget throughout the year to ensure accuracy.
Review monthly financial reports for the development and operations team and reconcile department’s corporate credit card.
Plan, coordinate and execute logistical arrangements for select Advancement events in a cost-efficient manner.
Plan and execute various donor-related special events, including stewardship lunches and assisted with gift announcements and annual scholarship and awards dinner.

What you have:
Required Education and Experience:
You’ve successfully completed an undergraduate Degree or a two year college diploma from a recognized community college.
You have a minimum of 5 years progressive administrative experience, successfully supporting a senior to executive level management.
Experience in a fundraising environment is very desirable.

Skills & Abilities:
Strong planning, organizational, and time management skills with the proven ability to effectively manage competing priorities and the complexities involved in coordinating activities of senior level management.
Ability to work under tight deadlines and adjust to a change priorities frequently.
Superior oral and written communications skills, demonstrating professionalism in both presentation and demeanor.
Detail-oriented with an ability to function and process information with high level of accuracy.
Highly developed client service and interpersonal skills with a proven ability to interact professionally and tactfully with senior executives, key members of the corporate community, and all levels of staff and management within Western University.
Possess a reputation for resourcefulness with the ability to exercise independent judgement and flexibility.
Proven ability to diplomatically and tactfully persuade others to understand and assist in attaining goals.
Ability to maintain high standards of confidentiality and apply tact and discretion when dealing with sensitive issues.
Strong leadership skills, with the ability to delegate and provide guidance.
Experience developing and effectively managing an operations budget.
Advanced technical and computer skills to support administrative functions including MS Office Suite, with an aptitude to quickly adapt to new technologies
Possess a strong knowledge of social protocol
Proven ability to work independently and as a part of a team, including successfully managing projects and events.
An understanding of corporate structures and knowledge of the Canadian business environment is also required.
Knowledge of procedures and protocol of Western University and the Ivey Business School are considered an asset.
Location: Ivey Business School, Western University, London, Ontario
Position Type: This is a 3-year renewable contract position.
Salary Band: $51,300 - $64,200 - $77,000

Interested?
Do you think you would be a good fit for the role? Are you excited about the opportunity to reach your full potential through a career at Ivey? Tell us why and submit your application today! Apply here

Diversity & Accommodation:
Ivey Business School invites applications from all qualified individuals. Ivey is committed to employment equity and diversity in the workplace, and welcome applicants from diverse backgrounds.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation for interviews or other meetings, please contact Ivey Human Resources at hr@ivey.ca or by telephone at 519-661-2111 ext. 85771.