The Aga Khan Museum connects cultures and communities through the arts. The Museum’s mission is to spark wonder, curiosity, and understanding of Muslim cultures and their connection with other cultures through the arts.
The Toronto-based Museum promotes pluralism through art, storytelling, and enlightened encounters across cultures. Using traditional and contemporary art as well as performing arts as a force for positive change, the Museum’s vision is to impact lives and contribute to more inclusive and peaceful societies. The Museum acts as a global learning hub, playing a unique and pivotal role in building connections between people and communities locally, nationally, and internationally.
Purpose of Position
Reporting to the Public Programs Specialist, the Public Programs Assistant & Liaison will support the planning, coordination, and delivery of these programs. The position provides emerging arts professionals with hands-on experience in the performing arts sector, including artist relations, program logistics, vendor coordination, travel planning, hospitality preparation, and the administrative processes required to deliver successful public programming. The role builds practical competencies that are directly transferable to careers in performing arts production, cultural management, and live event coordination.
Program Stream: Young Canada Works at Building Careers in Heritage (Graduates)
Schedule: Monday – Friday (32 hours per week)
Contract Duration: August 31, 2026 - March 24, 2027
Hourly Rate: $28/hr
Positions Available: 1
Key Responsibilities
- Liaise with artists and partners to gather information related to travel, accommodation, marketing materials, technical requirements, hospitality, and general support.
- Support the coordination, scheduling, and booking of all public onsite and virtual programs, as well as other divisional events, including resource bookings in the Museum's Artifax system.
- Perform day-of-event duties, including preparing hospitality spaces, greeting artists and partners, providing wayfinding, answering questions, and ensuring adherence to program schedules.
- Collect and organize artist and performance data for grant applications and reporting.
- Collect, prepare, and organize invoices, receipts, and other financial documentation.
- Maintain consistent program documentation and communications in Monday.com and update records as needed.
- Liaise with the Museum Operations and IT department to maintain and update program ticketing and booking systems.
- Support ongoing Collections & Public Programs projects as required.
- Perform any other duties as assigned by the line manager.
Qualifications & Experience
- Bachelor's degree in Arts Administration or a related field.
- Minimum of one year of experience in an administrative environment related to the arts, culture, or education sectors.
- Knowledge of arts and cultural organizations and familiarity with databases, administrative systems, and procedures.
- Strong interpersonal, oral, and written communication skills, with a commitment to providing high-quality service when engaging with internal and external stakeholders.
- Demonstrated organizational and time management skills.
- High proficiency in the Microsoft Office Suite. Experience with Artifax and Monday.com is an asset.
- Experience working with numbers, financial documentation, tables, and reports.
- Technical aptitude and a willingness to learn new systems.
- Ability to manage multiple priorities in a fast-paced environment.
- Flexibility to work onsite and online as required.
- Inclusive, respectful, and comfortable working with diverse communities.
- This role may require occasional evening or weekend work depending on programming needs, as well as regular interaction with visiting artists and partners.
- A valid driver's licence and access to a reliable vehicle are assets.
- Expressed interest in the Museum's mandate.
The Museum encourages applications from youth in the community, including those who may face barriers to employment.
Eligibility to Apply
Applicants must meet the following eligibility requirements:
- Be between 16 and 30 years of age, inclusive, at the start of employment.
- Be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada.
- Be legally entitled to work in Canada and have a valid Social Insurance Number.
- Commit to the full duration of the contract period.
Note:
- Non-Canadian students holding temporary work visas or awaiting permanent resident status are not eligible.
Priority will be given to graduates who have not previously participated in Young Canada Works internship programs and who are unemployed or underemployed.
To Apply
Please send your resume to [email protected] by August 9, 2026.
The Museum thanks all those who apply; however, only shortlisted candidates will be contacted. Please note that the Museum is an equal opportunity employer and is committed to fair and accessible employment practices. Upon request, suitable accommodations are available under the Accessibility for Ontarians with Disabilities Act for applicants invited to an interview. The Museum encourages applications by individuals identifying as Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQ+ persons, members of visible minorities and/or anyone belonging to equity-deserving groups.
Pay: $28.00 per hour
Benefits:
Education:
- Bachelor's Degree (preferred)
Experience:
- arts administration: 1 year (preferred)
Work Location: In person
