CLK 11R - Documents Coordinator
BC Public Service
Victoria, BC
Documents Coordinator
Clerk R11

An eligibility list may be established.

Contribute your flair for organization and prioritization!

The Specialized Services Division (SSD) leads the service transformation across the health sector, bringing together key mandated initiatives and specialized services for priority populations adding enhanced value and focus to health sector areas requiring substantive change. SSD is responsible for core service/policy development for specialized services (home and community care, residential care, mental health and addictions, wait times, surgical services, diagnostic imaging, cancer care) while ensuring a strong linkage to transformation activities and ensuring consistent and coordinated delivery of specialized services to patients.

The Role: The purpose of this position is to coordinate the completion of assignments, prepare and edit documents, maintain tracking systems, and provide advice and guidance regarding all aspects of document processing. This role requires excellent organizational abilities. If you are a motivated, results oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment; we look forward to your application.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Sandy.Eagles@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

Secondary school graduation or equivalent plus a minimum of 12 months recent (within last 5 years) administrative office experience which must include the following:

Experience in keyboarding, word processing, preparing spread-sheets and databases, and other standard computer applications (i.e. MS Outlook and MS Office).

Experience with editing, proof-reading and tracking corporate documents.

Preference may be given to applicants with:
Recent experience providing administrative support in an executive office or to a senior official.

Training or experience in basic accounting or bookkeeping, and processing/coordinating financial transactions.

Minimum 40 words per minute keyboarding speed.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:
Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.

Resume required: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.