Administrative Assistant
Lifemark Health Group
Vancouver, BC
Over the past 23 years Viewpoint has become the industry leader in Canada, raising the bar with service standard excellence and delivering superior, evidence-based, defensible independent assessments. Our brand represents the integration of many premier companies within the industry: Centric Health Medical Assessments, LifeMark Assessments, Work Able, Health Impact, IGMS, RJL Assessments and Viewpoint Medical Assessment Services. With over 130 locations across the country, we are Canada’s largest provider of independent assessment services.

Viewpoint is seeking an Administrative Clerk for a part time position in the Vancouver, BC office.

As a key member of the group, the administrative clerk is responsible for providing administrative and clerical services support.

Primary Duties include:
Receive and transfer incoming calls and messages where necessary
Receive and direct examinees and assist them with forms completion where necessary.
Create assessment files, receive and file case documentation.
Maintain the general filing system and file all correspondence
Distribute incoming mail and post outgoing mail daily.
Coordinate courier deliveries and pickups.
Order and maintain office supplies.
Maintain accurate records of postage meter, fax machine and copier usage.
Word process a variety of documents, forms, and report data as required.
Provide administrative and clerical support to consultants, management and staff.
Assist with booking, confirming and maintaining service schedules using the administrative database where necessary
Send consultants medical or other files necessary for the completion of the service.
Scanning and archiving of old files, or manage the outside resources for same.
To help check in patients for assessments and act as a chaperone when required
To handle to day to day administrative tasks (setting up couriers, following up for medicals & scanning in medicals)
Provide administrative support to Roster with profile updates.
To be successful in this role you will have the following qualifications:

Strong administrative background
Well-developed organization and time management skills
Excellent understanding of quality customer service
Diploma or Certificate in Business Administration is an asset
Health care and medical terminology considered an asset
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