Position: Front Desk Coordinator
Level: Entre-level
Location: On-site, Calgary, Alberta Office
Employment Type: Full-time, permanent
Job Overview:
Essex Lease Financial Corporation is looking for a professional and organized Front Desk Coordinator to join our Calgary office in an on-site, in-person capacity.
This entry-level role is ideal for someone with prior corporate office reception experience who enjoys working in a fast-paced environment and takes pride in creating a welcoming and well-organized workplace. As the first point of contact for clients, visitors, and incoming communications, this position plays an important role in maintaining a positive and professional office experience.
This role provides an excellent opportunity to build foundational experience within a professional financial services environment while developing broader administrative and operational skills.
Key Responsibilities
- Greet clients, visitors, and vendors in a professional and welcoming manner
- Answer, screen, and direct incoming calls via the corporate phone system
- Take and distribute messages appropriately
- Coordinate and manage meeting room bookings and schedules
- Maintain a professional reception and common area environment
- Process, collect, and distribute incoming mail and couriers
- Prepare file packages, labeling, and office filing maintenance
- Maintain office, kitchen, and coffee supply inventory and ensure daily replenishment
- Order office supplies, letterhead, and business cards
- Coordinate office maintenance and vendor services
- Assist with correspondence preparation for various departments
- Book travel, meetings, and lunches
- Assist with insurance renewals for booked transactions
- Support data entry and maintenance within Aspire portfolio management software
- Ensure sufficient balances in provincial registry accounts and postage meters
- Assist with bank deposits and basic cash management tasks
- Process returned payments and service charges within Aspire
- Assist with corporate searches, personal property searches, registrations, and credit bureau searches
The Successful Candidate Will
- Possess strong verbal and written communication skills
- Be highly organized with strong attention to detail
- Demonstrate professionalism in a client-facing environment
- Be able to prioritize tasks and manage multiple interruptions throughout the day
- Maintain confidentiality and exercise sound judgment when handling sensitive information
- Take initiative while supporting a collaborative team environment
- Be reliable, approachable, and comfortable working in a busy office setting
Required and Preferred Qualifications
- Previous experience working in a corporate office reception or front desk role is required
- Experience managing incoming calls and greeting in-person visitors
- Proficiency with computers in a professional office environment
- Working knowledge of Microsoft Office Suite (Outlook, Word, Excel)
- Comfortable learning and navigating internal software systems
- Experience within financial services or professional services environments is an advantage
- Exposure to corporate searches, registry processes, or similar administrative would be an asset
- Post-secondary education in Business Administration or a related field is considered an asset but not required
Why Join Essex?
At Essex Lease Financial Corporation, we pride ourselves on offering rewarding careers where employees can grow and thrive. Our team members are among the best and brightest in their field, and we’re proud of our supportive, dynamic workplace culture.
We offer an extensive benefits package designed to support your health, well-being, and future success:
What we Offer:
- Competitive salary with incentive bonus.
- Comprehensive health, dental, and vision benefits.
- RRSP matching and education reimbursement.
- On-site parking and fitness facility.
- Partner benefits and team-building events.
- And more!
Community & Workplace
- Monthly team breakfasts and weekly Friday socials.
- Regular community fundraising events.
- Free on-site parking.
- Full kitchen and patio area with a BBQ.
- Free on-site fitness facility.
- And more!
About Essex
Essex Lease Financial Corporation is Western Canada’s leading independent industrial equipment finance company. Headquartered in Calgary, Alberta, Essex has provided custom new and used equipment financing solutions to businesses across Canada for over 30 years.
With a professional approach to lending, expedient service, and deep industry knowledge, Essex emphasizes strength of character and asset value as primary lending criteria. These qualities have earned us lasting client relationships and a trusted reputation in a wide range of industries.
Corporate Responsibility
Essex, we are committed to making a positive economic and social impact through our tailored financing solutions. Our approach is grounded in trust, integrity, and professionalism.
We strive to provide responsible leadership in the marketplace, the workplace, and the communities where we live and work. By fostering sustainable growth and supporting our clients, employees, and society, we aim to leave a lasting legacy of positive change.
Please visit us at www.elfc.ca for more detailed information about Essex and the financial services we provide.
Pay: From $48,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Application question(s):
- Why do you think you would be a good fit for this role?
Work Location: In person
