About us
The Sunnybrook Division of Urology Partnership is an academic Urology division providing sub-specialty and general urology care for patients across Ontario.
Join the Sunnybrook Division of Urology Partnership as a Full-Time Medical Secretary for a duration of one year, with the possibility of extension. This position offers an opportunity to provide administrative support to a single urologist within our academic Urology division.
Responsibilities:
- Schedule and manage outpatient clinics using physician Outlook, scheduling software, and patient registration systems.
- Coordinate outpatient appointments and diagnostics.
- Manage the scheduling and coordination of outpatient procedures.
- Maintain physician's schedules for clinics, procedures, and academic duties.
- Prepare patient charts and ensure accurate filing.
- Communicate appointment details and instructions to patients via telephone, email, and mail.
- Answer incoming calls and direct patients to the appropriate individuals.
- Fax documents to physicians' offices and organize incoming faxes.
- Schedule and coordinate follow-up appointments and diagnostics.
- Collaborate with other administrative staff as needed.
- Take minutes if required.
- Update physician CVs.
- Perform other assigned duties as needed.
Qualifications/Skills:
- Post-secondary degree or diploma in Office Administration or recognized equivalent, or a combination of education and experience.
- Advanced working knowledge of Microsoft Outlook, Access, Word, Excel, and PowerPoint.
- Minimum of 5 years' experience in a medical administrative assistant role, preferably in an academic or community hospital setting.
- Ability to take initiative and act independently, while also accepting direction.
- Excellent written and oral communication skills and a good team player.
- Strong time management skills and attention to detail.
- Ability to prioritize tasks based on urgency.
- Capacity to work independently and manage multiple demands, including time-sensitive requests.
- Good interpersonal skills and ability to work well with diverse individuals
- Tact and discretion in handling sensitive and confidential issues.
- Willingness to take on new responsibilities.
- Satisfactory attendance record.
- Ability to maintain strict confidentiality.
- Knowledge of medical terminology.
To apply for the Temporary Full-Time Medical Secretary position in the Urology department at Sunnybrook Health Sciences Centre, please submit your cover letter and resume in a single document. Application screening will continue until a suitable candidate is identified.
Note: This position is employed by Sunnybrook Division of Urology Partnership, not directly by the hospital. If you require accommodation for a disability during any stage of the recruitment process, please indicate this in your cover letter. This position is a one year contract.
Please be advised that all new hires must have received the full series of a COVID-19 vaccine or combination approved by Health Canada, with the final dose received at least 14 days ago. Requests for medical exemptions or other exemptions based on the Ontario Human Rights Code will be considered on a case-by-case basis.
Join our team at Sunnybrook Health Sciences Centre and make a difference in the field of urology. Apply today for this temporary full-time opportunity!
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Salary: $45,000.00-$50,000.00 per year
Flexible Language Requirement:
Schedule:
Ability to commute/relocate:
- Toronto, ON M9L 2R7: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Canadian medical administration: 3 years (required)
Work Location: In person
Expected start date: 2023-10-02
