Academic Advising Officer - (999110.1)

University of Victoria
Victoria, BC

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Job details

Full-time
1 day ago

Skills

Microsoft Powerpoint
Microsoft Word
Kinesiology
Process improvement
Student information system
Academic or career advising experience
Education
Presentation skills
Bachelor's
Decision making
Recruiting
Student advising
Communication skills

Full job description

Organizational Unit

University of Victoria -> Faculty of Health -> Ex Scie, Phys & Health Ed.

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

1 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$69,872.00 - $90,849.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG8

Employee Group:

PEA - Regular

# of Hires Needed

Category

Other

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a hybrid flex arrangement*

The salary range for this position is:

Recruitment range: $69,872 to $77,030. Starting salary is determined in accordance with the PEA Collective Agreement.
Performance range: Up to $90,849. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.

Job Summary

Mandate:

Undergraduate Advising in the School of Exercise Science, Physical and Health Education (EPHE), in the Faculty of Health supports prospective, transfer, and current undergraduate students in program advising, course selection and degree completion for EPHE undergraduate programs (i.e. BSc (Kinesiology) program, the BA (Recreation and Health Education) program, the BA (Physical and Health Education program), and the Minor in Physical Education).

The Undergraduate Academic Adviser actively consults and collaborates with students and reviews academic transcripts to provide information, referrals and advice that support students’ planning and decision-making as it relates to their degree (i.e. admission through degree completion) and life choices. The incumbent responds to a broad range of queries from students, parents, faculty and staff, including in-person, telephone, videoconference, and email communication. The incumbent also facilitates administrative processes related to undergraduate student advising, assists with recruitment and retention, and is responsible for a large portfolio of related administration.

Objectives:

To support individual prospective, newly admitted and current undergraduate students as they take responsibility for resulting actions and decisions regarding their academic program
To support the effectiveness of administrative processes related to student admission, registration and degree completion.
To enhance student experience through a genuine interest in student experience and a commitment to UVic's strategic goals regarding student equity, diversity and inclusion as well as student recruitment and retention.
As a result of the nature of the duties and responsibilities of this position, occasional evening and weekend work may be required.

Job Requirements

This position requires a bachelor's degree plus a minimum 2 years of relevant experience with student advising experience preferred.

An equivalent combination of education, training, and experience may be considered.

Knowledge, skills, and abilities

Demonstrated effective communication and the ability to engage others to effectively collaborate and achieve results.
Demonstrated written and oral communication, writing and presentation skills.
Prioritize and make appropriate decisions and to meet deadlines in a fast-paced environment.
Demonstrated effective problem solving within established guidelines, procedures and precedents with appropriate investigation to modify methods and procedures when required.
Ability to work independently and as part of a team.
Ability to identify and analyze issues, gather information, analyze and develop solutions, and implement effective strategies to achieve desired outcomes.
Demonstrated ability to make independent day-to-day decisions related to adjusting priorities, advising others and responding to immediate concerns while adhering to related University policy, procedures and guidelines.
Demonstrated understanding of the importance of maintaining a high level of accuracy and confidentiality including student information and related records.
Demonstrated personal initiative to improve existing processes.
Ability to effectively use student record systems, MS Office (Word, Excel, PowerPoint).
Knowledge of the University of Victoria's academic programs, policies and procedures.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

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