At BC Children’s Hospital Foundation, we’re on a quest to ensure every kid in the province receives the best health care imaginable. As a fundraising organization, we inspire communities and people to support BC Children’s Hospital, along with its world-class research institute, mental health facility and rehabilitation center.
Our work makes a profound difference. From helping get the boldest research ideas off the ground to supporting the most advanced equipment, together we are pushing the boundaries of what’s possible in children’s health care. This is no small task—which is why we’re looking for passionate people to join our team and help propel our work forward to power the possible.
We’re looking for an Event Coordinator to work cross-functionally with internal teams, to help advance strategic priorities and deepen relationships within the donor and hospitality community. Reporting to the Senior Event Manager, this role partners closely with the philanthropy team to deliver exceptional donor experiences that inspire connection, demonstrate impact, and elevate engagement across all giving segments.
As Event Coordinator, you’ll collaborate to define donor objectives, design meaningful experiences, and execute high-quality fundraising, stewardship, and cultivation events.
More specifically, you will:
- Deliver exceptional cultivation, stewardship and recognition events that align with philanthropic strategies and objectives, foster authentic connection, deepen donor relationships and bring our mission to life
- Create thoughtful and memorable moments for donors that are rooted in impact, anticipate their unique needs, and leave a lasting emotional impact
- Align all event elements – including program design, flow and guest touchpoints – to support donor acquisition, retention, engagement and stewardship objectives
- Develop and maintain internal planning documents, including Asana project boards, production schedules, run of show, and communicate needs to collaborative team members to ensure clarity, alignment and excellence in delivery and execution
- Lead on-site execution and communication, engage in real-time problem-solving, ensuring each event is polished, welcoming and thoughtfully curated
- Track budgets and expenses to maximize efficiency and fundraising results.
- Source and manage vendors, including in-kind partners, with a focus on quality and creativity, ensuring partners contribute to an elevated guest experience
- Coordinate vendor logistics and event-day delivery.
- Design and deliver a positive, well-supported volunteer experience by overseeing the recruitment, scheduling and training of volunteers for pre-event and on-event activities
- Ensure volunteers are equipped with information to act as warm, informed, effective ambassadors who contribute meaningfully to the overall guest experience
- Partner with internal teams and giving segments—especially Major and Principal Giving—to ensure events are strategically leveraged to advance donor relationships and campaign priorities.
- Provide flexible support across event initiatives as needed, contributing to a collaborative, high-performing events team
- Coordinate and support events independently as required and perform other event-related tasks as directed by leadership.
We understand that no single candidate will perfectly meet all the qualifications outlined for this posting. The following highlights the qualifications we consider important for a candidate to bring to the role or develop while in the role.
You are a professional, motivated, flexible, and dynamic individual who brings both operational excellence and a deep commitment to creating meaningful experiences for guests and partners. You thrive in dynamic environments, are comfortable balancing multiple priorities while maintaining a strong focus on quality, detail and impact. You demonstrate sound knowledge of event logistics, fundraising principles, and stakeholder engagement, and are confident working with volunteers, donors, committees, and corporate partners. You have a relationship-first mindset and a strong ability to translate strategic objectives into meaningful, engaging experiences for diverse audiences. Above all, you are innovative, thoughtful, and continuously seek ways to elevate the experience and create a lasting impression for donors, guests and attendees.
Additionally, you bring:
- A university degree or diploma in marketing, sales, events, or business administration.
- Minimum three years of related experience in special events planning; ideally working with a volunteer event organizing committee.
- Proficiency using Microsoft Office applications (Word, Excel, Outlook and PowerPoint), RENXT or Raiser’s Edge fundraising software.
- Proficiency in Asana, Social Tables, or Marq is an asset.
- Experience in a not-for-profit environment is an asset.
- Experience working with collecting, assessing, and acting on large amounts of data.
- Strong and effective project management and budgeting skills.
- Ability to work flexible hours as needed, including evenings and weekends.
Ensuring that kids receive the best health care imaginable is no small task; therefore, taking care of our team is a top priority. To help you power the possible and to support you in your health, well-being, and career growth, in additional to competitive compensation, we offer perks like a hybrid work environment (minimum of two days per week in office) and nine-day fortnight schedule, generous vacation, topnotch health and dental benefits, a health care spending account, a defined benefit pension plan, and a commitment to professional development.
The hiring range for this position is between $60,870 and $68,000. At BCCHF, we are committed to ensuring that compensation is fair and equitable. Your placement in the salary range will be determined by your experience, relevant skills, and qualifications as they relate to this role.
Please note that all team members of BCCHF are required to complete a vulnerable sector criminal record check as a condition of employment.
We exist to power the possible. And that permeates every action we take. As a team, we push ourselves to: think big in how we boldly envision the future; lead with heart in how we listen and engage with others and step up in how we are accountable to ourselves, each other and our shared cause.
BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of the communities we serve and support. We welcome individuals whose lived experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.
Want to make a big impact on the health of BC’s kids? Join us and help make kids mighty. Apply online by July 10, 2026 at https://www.bcchf.ca/join-team/.
