This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has a term length of 2 years.
Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.
The Operational Regulatory Compliance Coordinator (ORCC) reports to the Operational Excellence Manager and is responsible for monitoring the contractual obligations of Trades Infrastructure & Maintenance’s (TIM) regulatory maintenance contracts. Acting as a critical liaison between internal trades leaders and external contractors, the ORCC operationalizes contractor deliverables to ensure work is completed within the university's scope and in strict compliance with local, provincial, and federal standards. Key duties include assisting with the development of effective contract language and clear work scopes, maintaining transparent communication regarding invoicing, and identifying and tracking non-conformances. Ultimately, this role ensures the university receives optimal contract value by holding external partners accountable to quality, scope, and financial obligations.
As a member of the Operational Excellence Team, the ORCC collaborates closely with the Procurement and Contracts Management team, USOF Finance, and TIM leaders to drive system performance and continuous improvement. The successful candidate will possess exceptional relationship-building, organizational, and planning skills to manage a diverse portfolio of regulatory maintenance contracts and consultants. This includes coordinating the inspection, testing, and repair activities for critical infrastructure such as elevators, backflow preventers, life safety and fire protection systems, emergency equipment, gas detection, pressure vessels, and hazmat abatement.
Operating one of the largest campus district energy systems in North America, the utilities team plays a vital role in maintaining and advancing the infrastructure that serves over 70,000 people daily. Their efforts ensure efficient and sustainable energy services across the campus and greater campus area.
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Contract & Financial Management: Collaborate with leadership to establish scopes of work, resolve non-conformance disputes, and oversee the reconciliation and approval of progress billings and invoices in partnership with the Asset Works Management Team.
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Performance & Risk Tracking: Monitor and report on contractor scheduling, work completion versus invoicing, and potential performance risks, while developing proactive mitigation strategies to ensure contract value.
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Operational Reporting & Data Accuracy: Partner with internal trades teams to manage automated preventive maintenance work orders, report regularly on compliance progress to leadership, and update the AiM database to ensure asset data completeness.
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Regulatory Monitoring & Audit Support: Research evolving legislation to identify compliance gaps for University assets, and escort third-party inspection entities (e.g., insurers, Authorities Having Jurisdiction, ABSA) during official site audits.
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Site Inspections & Quality Enforcements: Conduct regular site inspections to ensure contractor adherence to codes, standards, and deliverables, while utilizing the TIM Non-Compliance Report (NCR) system to implement and close corrective actions.
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Documentation & Performance Evaluation: Enforce secure and accurate completion of regulatory maintenance documentation for reporting, and provide formal contractor and consultant evaluations to PCM for future RFP activities.
Education / Experience
Bachelor’s degree in a related field of experience.
Possess 2 - 4 years experience in a regulatory oversight capacity.
Direct contractor management experience with a minimum of 3-5 years of experience within a construction. (commercial/industrial) or post-secondary facility maintenance industry.
Understanding of local, provincial, and federal regulatory requirements as it relates to commercial or institutional construction.
Must possess a valid Alberta Class 5 (non-GDL) driver’s licence.
Must be able to provide a recent copy of a three-year driver’s abstract with no more than six (6) demerits and/or two (2) moving violations within the last two years.
Skills
Strong organizational skills.
Proficient contract management abilities.
Effective communication and interpersonal skills.
Proficiency in project management software and tools (scheduling, reporting, etc.).
Strong problem-solving and decision-making capabilities.
Strong familiarity with various maintenance methods and regulations in mechanical and electrical trades.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
