Job Summary
We are seeking a friendly, organized, and proactive Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a warm and professional experience. Your responsibilities will include managing front desk operations, handling multi-line phone systems, performing data entry, and supporting administrative tasks across various departments. This position offers an exciting opportunity to contribute to a dynamic environment where excellent customer service and organizational skills are highly valued. The ideal candidate will bring previous office experience, strong computer skills, and a positive attitude to help us maintain smooth daily operations.
Responsibilities
- Greet visitors warmly and direct them appropriately, creating a welcoming atmosphere.
- Answer and route incoming calls using multi-line phone systems with professionalism and courtesy.
- Manage front desk duties including scheduling appointments, maintaining visitor logs, and handling mail distribution.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks as needed.
- Support clerical functions such as filing, photocopying, proofreading documents, and maintaining organized records.
- Assist with administrative support including calendar management, appointment scheduling, and basic bookkeeping tasks.
- Provide excellent customer service by addressing inquiries promptly and professionally while supporting team members with various office needs.
Requirements
- Proven office experience with a strong background in clerical duties and customer service.
- Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Docs), and basic computer skills.
- Experience with multi-line phone systems and phone etiquette to handle high-volume calls effectively.
- Strong organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with data entry, filing systems, proofreading documents, and general administrative procedures.
- Previous experience in medical or dental office settings is a plus; knowledge of front desk operations in healthcare environments is highly desirable.
- Ability to perform typing quickly and accurately while maintaining attention to detail; experience with bookkeeping or QuickBooks is advantageous.
- Excellent communication skills with a friendly demeanor that fosters positive interactions with clients and team members alike.
Join us in delivering exceptional service while supporting our daily operations! We value energetic professionals who thrive on organization, efficiency, and providing outstanding support in a vibrant work environment.
Pay: $16.25-$17.25 per hour
Work Location: In person
