We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace.
Responsibilities:
- Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner.
- Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly.
- Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail.
- Provide administrative support at the front desk, including directing visitors and responding to routine inquiries.
- Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities.
- Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained.
- Coordinate with internal departments to deliver documents and support day-to-day office communication.
- Proven ability to type between 45 and 60 words per minute with strong accuracy.
- Working knowledge of Microsoft Word for document preparation and formatting.
- Experience using Microsoft Excel for basic data tracking and record maintenance.
- Strong alphanumeric data entry skills with careful attention to detail.
- Ability to manage multiple tasks efficiently in a busy administrative environment.
- Clear, detail-oriented communication skills and a courteous approach when interacting with staff and visitors.
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This job posting is for a current vacancy with our client.
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