Company Description
One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.
A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.
At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!
Job Description
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Provide the Talent Acquisition Specialists (TAS) and hiring managers with administrative support throughout the recruitment and onboarding process
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Assist TAS with preliminary screening of applicants against posted KSAs; phone screens and completes other pre-screening activities
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Work with the TAS and hiring manager to ensure the appropriate interview guides, grids and other selection tools are used
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Schedule, administer and score all pre-employment tests and other selection assessments
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Assist hiring managers with candidate interview scheduling, coordinating availability of panel members and meeting rooms
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Coordinate the reference, credentials and background checking process with external vendor; ensuring that all checks have been completed successfully; reviews results and flags any issues
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In the absence of the TAS, assume duties of posting vacancies and the selection of candidates; communicating and updating hiring managers with the status of their vacancies and other TAS duties as required
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Extend internal job offers and prepares offer letters
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Investigate issues and communicates with all parties the action or response
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Assist with planning and execution of the new employee onboarding corporate program; manage calendar and scheduling of rooms; prepare all necessary materials
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Update Applicant Tracking System data and extract ad-hoc reports and documentation as required
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Act as a talent brand ambassador and provide candidates and hiring managers with an exceptional experience by projecting a positive attitude
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Actively participate in special projects and talent acquisition initiatives
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Review, enter and validate employee data into various HR Systems, including but not limited to entering new hires, transfers, terminations, salary adjustments and benefit enrollments etc.
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Respond to various inquiries from the HR team, managers, new hires, employees and retirees on all matters related to Total Rewards
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Respond to inquiries and update changes required to Benefit coverage and Pension membership within specified timelines
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Responsible for data integrity of employee information entered in all HR systems
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Create and maintain employee files in accordance with policies and procedures
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Update and maintain various Total Reward spreadsheets as well as produce reports
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Ensure workflow processes are efficient and in compliance with William Osler’s policies and procedures as well as maintain knowledge of Collective Agreements, Federal and Provincial employment laws and regulations to ensure compliance
Qualifications
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Completion of a Human Resources degree or diploma/certificate program
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Two to three years experience with data entry into HRIS/payroll systems, HR reporting required
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Minimum of one to two years of experience as a recruitment coordinator/assistant and/or human resources generalist
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Recent experience with benefit administration including processing benefit enrolments, etc.
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Experience with MediHR and Meditech preferred
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Demonstrated understanding of employment legislation and collective agreement administration
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Exposure working in a unionized environment and experience from being in the hospital/healthcare sector would be an asset
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Practical knowledge of human resources processes and best practices is required
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Highly motivated, results-oriented, detail-oriented, able to work in a fast-paced environment
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Strong telephone communication skills and understanding of email etiquette
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Extremely proactive in meeting customer needs
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Demonstrated attention to detail and mathematical aptitude
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Must possess strong time management and organizational skills to be able to successfully manage tight deadlines and payroll cutoffs
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Excellent organizational, communication, and interpersonal skills needed; as well as strong attention to detail
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Must possess a strong client focus with demonstrated success in developing working relationships, and using superior communication (written and oral) and interpersonal skills
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Must be action oriented with an ability to make quick quality decisions and deliver superior results
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Effective team player that demonstrates a willingness to assist others and support team activities
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Knowledge of employment legislation, exposure to labor relations language (including collective agreements), and familiarity with recruitment and employment standards an asset
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Demonstrated strong computer and keyboarding skills with intermediate/advanced skills with Microsoft Office (Word, Excel and Outlook) and experience using human resources management and Applicant Tracking Systems
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This position may be required to travel and work between all Osler sites
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Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration
Additional Information
Hours: Currently days (subject to change in accordance with operational requirements)
This is a Hybrid role. Roles that function remotely, but require essential, regular onsite weekly work.
Annual Salary:
Minimum: $60,216
Maximum: $75,270
Application deadline: August 13, 2024
#LI-LM1
Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].
While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.
