Administrative Assistant/Receptionist
SAIF Society
St. Albert, AB

The successful candidate will be an office dynamo, excelling at multitasking and provide a welcoming attitude to the general public in person, on the phone and via email. This is a part time permanent position 4 days a week. Regular daytime office hours apply but occasional evenings and weekends may be required for community and fundraising events. This role offers an hourly rate of $18-19/hr and does not include a benefits package at this time.

Reporting to the Executive Director, the SAIF Administrative Assistant will:

  • Support the coordination of SAIF office operations including but not limited to:

- all insurance, business licenses and permits;
- liaising with landlord/custodial staff;
- utilities, office services (ie. phone, internet, IT, etc.) and other required services;
- membership services including member drives, sign ups, billings and renewals;
- operations and policy manuals;
- collecting and distributing mail.

  • Provide reception services and update all front desk referral materials as needed;
  • Support reporting requirements for WCB, AGLC, CRA and Government of Alberta (Societies Act);
  • Support Executive Director in recruitment, hiring and orientation as required;
  • Assist with partnerships, sponsorships and grants related to both programs, including reporting needs on a regular (as needed) basis;
  • Attend community and fundraising events and support the planning/coordination and volunteer needs as required;
  • Management of Donor (Giftworks), Membership and Volunteer databases;
  • Recruit, orient and maintain volunteers for SAIF’s events, community partners and casinos;
  • Support program staff with administrative work (filing, scanning, etc.) as required;
  • Other duties related and/or complementary to those listed already listed.

QUALIFICATIONS & ABILITIES:

  • Experience in administrative and office management
  • Proficiency with MS Office Suite (specifically Word, Excel, Powerpoint)
  • Demonstrated ability to supervise volunteers and staff and maintain confidentiality
  • Strong interpersonal, customer service, and organizational skills
  • Strong ability to multi-task, be flexible, resourceful, highly organized, and a self-starter that works well independently and within a team
  • A valid Driver’s License and access to a personal vehicle
  • Experience with a donor database such as Giftworks will be considered an asset
  • Understanding of nonprofit organizations and a desire to work in the social services sector

Job Type: Part-time

Salary: $18.00 to $19.00 /hour

Experience:

  • customer service: 2 years (Required)
  • Receptionist: 1 year (Required)

Location:

  • St. Albert, AB (Preferred)