At Sandbox Academy, we believe learning should be creative, hands-on, and inspiring. We’re looking for an organized, caring, friendly, and proactive Administrative Assistant to support our growing After-School Programs, Summer Camps, and educational events.
If you enjoy working in a fun educational environment and love helping families and children, we’d love to hear from you!
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Key Responsibilities
Student & Program Administration
- Maintain student registration, attendance, and administrative records.
- Assist with student admissions, program registrations, and Summer Camp enrolments.
- Manage student sign-in and sign-out procedures and maintain accurate records.
- Update student information and ensure all files remain organized and confidential.
Family Communication
- Respond to parent inquiries by email, phone, WeChat, and in person.
- Communicate registration details, schedules, program updates, and general information.
- Provide excellent customer service to current and prospective families.
Program Coordination
- Coordinate class schedules, instructor assignments, and facility bookings.
- Assist in organizing After-School Programs, Summer Camps, Pro-D Days, workshops, and special events.
- Prepare participant lists, attendance sheets, name tags, and program materials.
Office Administration
- Prepare, update, and maintain correspondence, reports, forms, and administrative documents.
- Support daily office operations and provide administrative assistance to the management and instructional team.
- Order and maintain office, educational, and program supplies.
- Assist with filing, printing, photocopying, and document management.
Finance & Registration Support
- Process payments and issue receipts.
- Maintain financial and administrative records related to registrations.
- Assist with invoicing and payment tracking.
Marketing & Social Media
- Assist in planning and executing marketing campaigns for programs, camps, and events.
- Create engaging content for Instagram, Facebook, Tiktok, RedNote, and other social media platforms.
- Take photos and videos during classes, field trips, and special events.
- Edit short-form videos, reels, and promotional content.
- Design posters, flyers, newsletters, and promotional materials using Canva or similar design tools.
- Schedule and publish social media posts while maintaining a consistent brand image.
- Monitor social media engagement and respond to messages and comments when appropriate.
- Assist with website updates and email marketing campaigns.
- Support community outreach, partnerships, and promotional events.
Qualifications
We’re looking for someone who is:
- Highly organized with strong attention to detail.
- Friendly, professional, and customer-service oriented.
- An excellent communicator.
- Comfortable working with children.
- Able to manage multiple tasks and prioritize effectively.
- Proficient in Microsoft Office and Social Media Management.
- Previous experience in an education, childcare, or administrative setting is preferred.
What We Offer
- A positive, supportive, and creative work environment.
- Opportunities for professional growth.
- A fun workplace filled with STEAM learning and creative activities.
- Staff discounts on Sandbox Academy programs.
- The opportunity to make a meaningful impact on children’s learning experiences.
About Sandbox Academy
Sandbox Academy provides innovative After-School Programs, Summer Camps, STEAM education, tutoring, and enrichment programs for children in South Surrey and White Rock.
We believe every child learns differently, and we strive to create an environment where curiosity, creativity, and confidence can flourish.
Build a Sandbox & Think Outside the Box!
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How to Apply
Please send your resume and a short cover letter to:
[email protected]
Subject Line:
Administrative Assistant Application – Your Name
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Pay: $17.85-$32.17 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Paid time off
Work Location: In person
