Req ID: 107566
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: Chief Medical Information Officer
Type of Employment: Regular Hourly FT (100% FTE) x 1 position(s)
Status: Non-Union position
Posting Closing Date: 11-Mar-21
Applications are accepted until 11:59 PM on the Closing Date.
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.
Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community-based programs and services including continuing care, primary health care, public health, and mental health and addictions.
The Administrative Assistant is responsible for providing comprehensive administrative support to the provincial programs by effectively coordinating the day-to-day operation of the program co-leads’ offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants within the portfolio in terms of all administrative activities, procedures and guidelines to enable consistency and standardization across the portfolioThis position provides additional support to individuals, committees or working groups as assigned.
Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
Undergraduate degree is an asset
Minimum of 5-7 years progressive administrative experience with at least 2 years experience at the executive level
Experience working in a health-related environment is preferred
International Association of Administrative Professionals (IAAP) certification is an asset
Proficiency with integrated computer applications, specifically Microsoft Office (Powerpoint, Word, Access and Excel), Publisher, Outlook and the internet
Excellent communication, interpersonal, prioritizing and organizational skills
Attention to detail
Demonstrated ability to take initiative and solve problems in a complex work environment
Experience with financial reconciliation and overseeing adherence to organizational policies and procedures
Competencies in other languages an asset, French preferred
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.
Hours of Work
Permanent Full-time Position; 75 Hours Bi-weekly
$22.7662 - $28.6351 Hourly
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date. Successful external applicants will be required to submit the below documents and assume any associated costs, as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.
Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid Registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.
Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy. Only online applications are accepted.
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