Magna Golf Club, one of Canada's most exclusive private clubs located in Aurora, Ontario, is currently hiring a Payroll, HR, and Accounts Payable Administrator to join our amazing team.
The Payroll, HR, and Accounts Payable Administrator will administer the full scale bi-weekly payroll, accounts payable and work with the Human Resource Manager and Senior Accountant to provide additional support.
RESPONSIBILITIES AND EXPECTATIONS
Payroll, Time and Attendance and Analytics
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Oversee the preparation and processing of bi-weekly payroll for both hourly and salaried employees.
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Administer payroll and time and attendance functions, including inputting new hires, updating employee status, managing wage adjustments, handling terminations, and submitting Records of Employment (ROE).
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Maintain accurate and current employee data in the ADP system.
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Address and investigate inquiries and discrepancies related to payroll and time and attendance.
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Handle year-end reconciliation for payroll and file necessary reports such as T4, T4A's, and the EHT annual return.
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Provide training and support to Supervisors and Managers on ADP Time and Attendance, Scheduling, and Analytics modules.
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Investigate and manage wage subsidy initiatives.
Accounting
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Manage vendor records, input invoices, review statements, and ensure reconciliation of accounts.
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Organize and file all accounting documents while overseeing record retention.
General Human Resources Administration
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Draft and deliver employment contracts to new and rehired employees.
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Administer time-off policies and ensure accurate payment for paid time off.
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Introduce electronic onboarding, collecting all necessary documentation for new hires.
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Develop various forms, spreadsheets, and templates as required.
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Research and manage employee communication boards.
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Assist the HR Manager in HR-related communications.
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Contribute to researching, designing, and implementing new HR programs and initiatives.
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Assist in organizing employee engagement events, such as Staff BBQ, Christmas party, and staff appreciation lunches.
Employee Records
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Manage and safeguard employee records and files, ensuring strict adherence to confidentiality protocols for both paper-based and electronic filing systems.
Training and Development
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Manage employee training records within ADP Workforce NOW.
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Assign and oversee all online training activities.
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Verify and maintain current certifications, arranging for additional training when needed.
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Modify and update training packages as necessary.
Health and Safety
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Serve as a certified member and secretary of the Joint Health and Safety Committee.
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Supervise the workplace inspection process.
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Monitor and post monthly accident statistics.
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Manage the health and safety communication boards.
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Identify workplace hazards as part of regular duties.
PREFERRED QUALIFICATIONS
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Over 5 years of experience as an administrative assistant.
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Possess more than 3 years of expertise in payroll processing, with an advantage of experience in ADP Workforce Now.
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Knowledge of general accounting and accounts payable is an additional asset.
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Demonstrated strong business and financial acumen.
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Exceptional organizational skills, characterized by high attention to detail, and adept at multitasking in a fast-paced environment.
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Superior verbal and written communication skills.
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Capable of meeting multiple deadlines and adept at task prioritization.
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Independent worker with a proactive approach.
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Adherence to confidentiality is a key strength.
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Strong interpersonal skills.
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Sound problem-solving skills and judgment.
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Highly proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
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Experience with Jonas Club Management Software is considered an asset.
COMPENSATION-
MGC will provide an appealing compensation package, aligned with experience, featuring a competitive base salary, a profit-sharing program, health benefits, and a retirement savings program.
We appreciate your interest in our organization. Please note that only individuals selected for an interview will receive further communication. If you require accommodation for a disability during the job selection process, please feel free to make a request, and we will do our best to accommodate your needs.
