JOB POSTING # 898703
Position: General Administrative Assistant I
Department: Nursing Resource Team (NRT)
Site: Toronto General Hospital
Salary Range: $20.86 - $26.08 per hour
Hours: Up to 22.5 hours per week; Days/Evenings/Nights/Weekends
The Energy of the City. The Rewards of a Great Career.
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here
The Nursing Resource Team (NRT) was created to respond to unit nursing staffing requirements at UHN based on: patient acuity; replacement needs for leaves such as sick or vacation time; and known short-term vacancies when the units internal staff resources are limited. Currently we are seeking an Administrative Assistant I to support the Team in particular with performing staffing administration functions including assigning staff to nursing units based on unit requests and available NRT staff, informing NRT staff and Nursing units of staffing resources, scheduling with developing structures and processes that will help to organize and improve work-flow in the NRT office. Also included are duties related to supporting the PMH Nursing Resource Unit and the site Nursing Administration Coordinators in their role.
To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; experience performing payroll and scheduling responsibilities; superb organizational and time management skills, and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.
Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
One (1) year related secretarial experience
Previous on-the-job computer/word processing, database and spreadsheet software experience
Good verbal and written communications skills
Good organizational and time management skills
Good interpersonal and customer service skills
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Knowledge of general office practices, procedures and standards
Experience in Microsoft Office Environment preferred
Experience working in a health care environment preferred
Knowledge of medical terminology preferred
Application Closing Date: Until Filled
If you are interested in making a contribution at UHN, please apply on-line. You will be asked to attach your resume and covering letter. You will also be required to complete some initial screening questions.
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.