As an employee-owned company, we pride ourselves on creating opportunities for our people to grow in their careers and rise to their full potential. Our talented people are passionate about their work, are always ready to face down a challenge, and are constantly striving to learn and improve.
We have an opening for an Invoicing Clerk with our Edmonton team. You will be responsible for drafting client invoices, running reports, and coordinating with Project Managers to ensure accurate and timely billing on all projects.
Drafts client invoices, coordinates with Project Managers to complete any changes, and ensures final invoicing is sent out on time.
Ensures that invoices are accurate and reflect the rates and billing terms laid out in the contract.
Tracks work orders/LEMs as required and assists in receiving client-signed approvals.
Monitors Work in Progress (WIP) and Accounts Receivable (AR) against targets and escalating issues as needed.
Submits all write-offs and credit notes to Vice President for approval prior to final invoicing.
Produces monthly reports for management and accounting review after every cut-off period.
Enters data into external client billing systems.
Maintains a high level of organization, including up-to-date physical and digital records.
Assists clients in a friendly and professional manner with any billing concerns they may have.
Runs additional reports and provides unbilled / billed-to-date totals as requested.
Certificate from a recognized administrative program plus one year of related experience.
Proficiency in MS Office. Experience with Deltek or other ERP accounting systems an asset.
Excellent communication skills and an eye for detail.
Ability to handle the fluctuating workload and busy deadlines.