HR and Admin Officer

Darwynn Ltd
Toronto, ON

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Job details

Full-time | Casual

Benefits

Extended health care
Dental care
Company events
On-site parking

Skills

CHRP
Financial auditing
Post-secondary education
Microsoft Office
Administrative experience
Project management
Human resources
Recruiting
Payroll
PCP Certification
HRIS
Computer skills
Human Resources
Communication skills

Full job description

As an HR and Admin Officer, you will be integral to managing talent acquisition, employee relations, and overall human resources functions within the organization. Your core skills in communication and recruiting will be essential in fostering a positive workplace culture. You will leverage premium skills in HRIS and project management to streamline processes and support organizational change. Additionally, your relevant experience in financial auditing and administrative tasks will ensure compliance and efficiency in HR operations. Join our team to make a significant impact on our workforce and administrative excellence

Payroll (Primary Focus)

· Process full-cycle payroll for hourly and salaried employees, ensuring accuracy and timeliness

· Maintain payroll data including earnings, deductions, benefits, and employee changes

· Prepare and reconcile payroll reports, remittances, and year-end filings (e.g., T4s, ROEs)

· Ensure compliance with federal and provincial payroll legislation and company policies

· Investigate and resolve payroll discrepancies and employee inquiries

· Maintain payroll records with strict confidentiality and accuracy

· Support payroll audits and reporting requirements

HR Generalist Responsibilities

· Support day-to-day HR operations across the employee lifecycle (hiring, onboarding, employee changes, offboarding)

· Provide guidance to managers and employees on HR policies, procedures, and best practices

· Assist with employee relations matters, including coaching and documentation

· Support performance management processes and employee development initiatives

· Administer benefits programs and employee records

· Ensure compliance with employment legislation and internal policies

· Maintain accurate HRIS data and reporting

· Employee Relations

· Act as the first point of contact for HR-related inquiries across multiple sites

Support onboarding, offboarding, and employee lifecycle transactions

· Support HR projects in areas like engagement, training, policy development, and compliance

· Conduct thorough and objective workplace investigations (e.g., harassment, conduct, policy violations)

· Provide guidance to managers on progressive discipline, attendance management, and performance issues

· Support conflict resolution between team members and/or leadership through coaching and mediation strategies

· Prepare documentation related to investigations, corrective actions, and outcomes in alignment with company policies and legislative requirements

· Track trends in employee relations issues and provide recommendations for proactive improvements

· Recruitment & Onboarding

Support recruitment activities: posting, screening, interviewing, coordinating offers

· Ensure a smooth and welcoming onboarding experience for new hires, including preparing documentation and facilitating orientation

· Maintain relationships with hiring managers to understand workforce needs and improve hiring processes

· HR Administration & Support

Maintain and update employee records, databases, and confidential documents

· Track HR data, run reports, and support analytics initiatives

· Draft employment-related documents and coordinate employee trainings

· Manage employee milestone tracking and updates

· Administer employee absences and communicate with employees regarding leave status, return-to-work procedures, and required documentation

· Stay up to date with HR and Employment Standards legislation

· Communicate and enforce company policies while fostering positive employee relations

· Process Workplace Injury Reports and follow up on claims as needed

· Support joint health & safety tasks, special HR projects, and internal/external company events

· Other tasks as assigned

Admin

· Admin role tasks to ensure good working environment

· Office supplies purchases

Qualifications

· Post secondary education in Human Resources.

· Certified Human Resources Professional preferred or working towards the designation is an asset.

· A minimum of 3+ years progressive Human Resources experience preferably within a multi-location service-driven enterprise.

· Ability to drive results as an individual contributor while staying focused on overall HR team goals and success.

· Exceptional judgment and ability to solve problems independently.

· Ability to learn/adapt/be resilient in a high growth business environment.

· Knowledge of employment standards in various provinces and human rights legislation.

· Strong computer skills working with MS Office programs and HR systems.

· Exhibit a high level of professionalism and excellent interpersonal skills

· Demonstrated ability to work both independently and within a team environment.

· Ability to multitask, prioritize, organized, and perform in a deadline-oriented environment

· Ability to communicate clearly and concisely, both orally and in writing.

· Ability to listen to issues and responds appropriately; demonstrates assertiveness when appropriate.

· Display excellent interpersonal and communication skills, both written and verbal

· Maintains and exercises a high degree of discretion and confidentiality in giving out information.

Job Types: Full-time, Casual

Pay: $50,000.00-$60,000.00 per year

Benefits:

Dental care
Extended health care
On-site parking

Flexible language requirement:

French not required

Licence/Certification:

PCP Certification (preferred)

Work Location: In person

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