CTR’s Catholic Education Centre serves multiple stakeholders; it reports to the Board, the Government, the Diocese, its schools, and families. We are seeking an Administrative Assistant to work as a part of our office team at the Catholic Education Centre who is a problem solver, a forward thinker, a dynamic individual with a flexible nature who will help us to meet our many responsibilities now and in the future. This is a full-time, Temporary position starting August 17, 2026, until the end of October 2026.
Daily tasks will require a variety of skillsets and responsibilities including but not limited to:
- Coordinate Corporate Services Monthly Meetings
- Assist with School Administrative Assistant (SAA) Start-Up events.
- Amend and prepare fillable CFL Primary Contracts.
- Format and mail Finance-related correspondence using division letterhead.
- Submit Certificate of Insurance requests for special events.
- Update Finance forms and ensure they are uploaded to relevant platforms (SharePoint, website, etc).
- Manage Facility User Group bordereau templates and coordinate follow-up with Facilities as necessary.
- Coordinate with Independent Bus Operators to Request updated Certificates of Insurance and other compliance documents.
- Maintain and update the approved vendor list on SharePoint.
- Manage building fob distribution and key assignments.
- Handle Access Information Management requests, including retrieval of archived files from offsite storage.
- Provide front desk coverage and administrative support to visitors and callers.
- Perform additional duties as assigned to support evolving operational needs.
Preference will be given to candidates with the below qualifications:
- High school diploma or equivalent (required).
- Proven experience in administrative or office coordination roles (minimum 2 years preferred).
- Strong written communication skills, including minute-taking and document formatting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and SharePoint.
- Familiarity with records management and document control practices.
- Ability to coordinate logistics for meetings and manage confidential documentation.
- Experience working with contract templates and insurance documentation (asset).
- Knowledge of office procedures including front desk and visitor management.
- High level of accuracy, attention to detail, and organizational skills.
- Ability to manage multiple tasks and priorities effectively in a fast-paced environment.
- Professionalism, discretion, and a strong commitment to teamwork and collaboration.
As a publicly funded Catholic School District, our schools and job locations are infused with the Catholic Faith. The successful candidate will demonstrate a respectful and sympathetic sensitivity to the Catholic beliefs and practices of the students and staff.
The School Division expresses appreciation to all those who apply. Only candidates selected for an interview will be contacted.
