Bookkeeper & Administrative Assistant
Come and join a great team!
Current Millwork & Cabinetry is a well-established custom millwork company providing top-tier services in the planning, design, manufacturing and installation of high-end cabinetry and architectural millwork throughout Vancouver Island.
Based in Parksville, BC, Current Millwork’s company culture supports employee growth and development. Our environment is flexible, professional and relaxed, while remaining focused on the continued success and growth of our company.
We are looking for an experienced, organized and detail-oriented Bookkeeper & Administrative Assistant to join our team.
This position is responsible for the day-to-day bookkeeping functions of the company while also providing administrative support to ownership and management. The ideal candidate is dependable, highly organized, comfortable working independently and takes pride in keeping things accurate, organized and moving forward.
Our Values:
At Current Millwork & Cabinetry, we are a great TEAM.
We act with INTEGRITY; we do what we say, when we say we will do it.
We are a great team providing excellent service and delivering top QUALITY millwork and cabinetry.
We are PASSIONATE about the products we create and the people who create them.
We continuously improve our processes, people and technologies through strategic INNOVATION.
We have FUN! We bring a positive, can-do attitude and treat everyone with respect.
If you relate to these values, we would love to hear from you.
Bookkeeping Responsibilities
- Manage day-to-day accounts payable and accounts receivable.
- Process, code and enter invoices and expenses accurately and in a timely manner.
- Prepare customer invoices and process and record payments.
- Reconcile bank accounts, credit cards and other financial accounts.
- Maintain accurate and organized financial records and supporting documentation.
- Assist with payroll administration and related record keeping.
- Prepare information required for GST, PST and other government remittances.
- Assist with month-end and year-end accounting processes.
- Maintain vendor accounts and investigate and resolve discrepancies.
- Monitor accounts receivable and assist with follow-up on outstanding accounts.
- Prepare financial information and reports for management as required.
- Work with the company's external accountant and other professional advisors as required.
Administrative Support
- Provide administrative support with general office correspondence, email and phone inquiries.
- Assist with the administration of company phone systems and other office services.
- Maintain employee records and documentation with a high level of confidentiality and discretion.
- Assist with onboarding paperwork, employee documentation and filing.
- Help maintain organized, professional and welcoming office and common areas.
- Monitor and maintain kitchen, coffee and general office supplies, coordinating orders as required.
- Assist with the coordination and organization of company events, meetings and staff activities.
- Support management with administrative projects, and grant applications/submissions.
- Assist with company communications, including the preparation and distribution of internal notices, correspondence and other materials.
- Provide general administrative assistance and support day-to-day office needs as required.
Skills & Qualifications
- Self-starter
- Previous bookkeeping experience is required.
- Strong understanding of accounts payable, accounts receivable and account reconciliation.
- Experience with QBO and/or ERP software.
- Strong computer skills, including Microsoft Office, Outlook, Word and Excel.
- Excellent attention to detail and a high degree of accuracy.
- Strong organizational and time-management skills.
- Ability to prioritize and manage multiple responsibilities and deadlines.
- Professional written and verbal communication skills.
- Ability to work independently while also being part of a collaborative team.
- Dependable, self-motivated and willing to take initiative.
- Ability to exercise discretion and maintain confidentiality when handling financial, employee and company information.
- Comfortable learning new software, systems and processes.
- High School Diploma required; bookkeeping, accounting or business administration education is an asset.
We Offer
- Competitive compensation based on experience.
- Permanent, full-time employment.
- Extended Health Care Plan.
- Disability insurance.
- Employee Assistance Program.
- Paid time off.
- RRSP matching program.
- Company events and monthly team-building activities.
- A supportive, professional and fun work environment.
- Opportunities to learn, grow and take on additional responsibilities.
Pay: $27.00-$34.00 per hour
Expected hours: 20.0 – 40.0 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- RRSP match
- Vision care
Work Location: In person
