Job Duties
● Receiving and processing online orders and communicating with clients
● Entering sales orders into the ERP system
● Maintain e-commerce sites including updating pricing/costing/customer information as required.
● Maintain and update incoming/current Purchase Orders and enter on PO calendar.
● Create sales orders from client PO’s and verify pricing.
● Create invoices from PO’s.
● Consolidate shipping documents with invoices to verify delivery and final quantity.
● Work closely with Production/Shipping Managers and Accounting Department to facilitate and assist in coordination of all production, shipping, and billing.
● Ensure clients receive invoices immediately.
● Administrative tasks
● Update and maintain all customer and vendor contact lists in our accounting/ERP systems.
● Complete and distribute daily, weekly sales, inventory, and shipping status reports to management.
● Arrange for shipment/courier of customer samples and documentation.
Requirements
· College degree in Business Administration, Marketing & Sales, Finance, Logistics or
· 3 years' experience in a Senior Administrative Assistant, or relevant role
· Experience in food and beverage industry a plus – production, service, purchasing, sales
· Good people and customer relationship building skills.
· Good analytical, research and reporting skills
· Good verbal and written English communication skills.
· Accurate data input skills
· Time management, priority-setting and multi-tasking skills
· Proficient use of various office-based software including Microsoft Office and ERP Systems
Job Types: Permanent, Full-time
Pay: From $50,000.00 per year
Benefits:
Work Location: In person
