Purchase Order / Office Administrator
Golden Equity Properties is seeking a highly organized and detail-oriented Purchase Order / Office Administrator to join our Montreal office. This position plays a key role in supporting the operations, maintenance, and accounting teams by managing purchase orders, vendor coordination, invoice tracking, and general office administration in a fast-paced property management environment.
Key Responsibilities
- Create, issue, and track purchase orders for maintenance, repairs, supplies, utilities, and building operations
- Ensure all purchase orders are properly approved before work is completed or invoices are processed
- Match invoices to approved purchase orders and investigate discrepancies in pricing, quantities, or services provided
- Coordinate with vendors, contractors, and service providers regarding orders, deliveries, billing inquiries, and payment status
- Maintain accurate electronic and physical records of purchase orders, invoices, vendor information, contracts, and supporting documentation
- Assist with invoice coding and submission to the accounting department for processing
- Monitor outstanding purchase orders and follow up with vendors and internal departments to ensure timely completion
- Support the operations and property management teams with administrative tasks, data entry, scheduling, correspondence, and document preparation
- Answer incoming calls and emails and direct inquiries to the appropriate department
- Assist with office organization, filing, and maintaining confidential company records
Qualifications
- Minimum 2 years of experience in office administration, purchasing, accounts payable, or property management administration
- Experience creating and managing purchase orders and working with vendor invoices
- Strong attention to detail, accuracy, and organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills in English
- Experience with property management or accounting software is an asset
Job Details
- Company: Golden Equity Properties
- Location: Montreal, QC
- Job Type: Full-time
- Schedule: Monday to Friday
- Work Setting: In-office
Golden Equity Properties offers a collaborative team environment and the opportunity to grow within a well-established property management organization.
Pay: $45,000.00 per hour
Benefits:
Work Location: In person
