Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.
Department:
Financial Operations - International
Position Type:
Part-Time Support
Salary Range:
$35.14-$40.80-Hourly
Scheduled Weekly Hours:
24
Anticipated Start Date:
August 26, 2024
Length of Contract:
N/A
Posting Information
Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.
Posting Closing Date:
August 16, 2024
Please note: jobs are posted until 11:59 pm on the job closing date.
Job Description:
Reporting to the Business Administrator of the International Education Centre (IEC) the incumbent overseas the day-to-day financial operation within the IEC. The incumbent is involved with the preparation and finalization of operational budgets including enrolment projections for the Private College Public Partnership (PCPP) as well the incumbent is also responsible for the preparation, maintenance, analysis, interpretation and reporting of financial information related to Projects and Funding Agencies. The incumbent is responsible for ensuring that the appropriate financial controls and processes are consistent with college policies and for the creation and monitoring of purchase requisitions. This position is key to ensuring the timeliness, accuracy, completeness, and reliability of financial information for decision making by the Business Administrator, Director, Associate Directors, Managers and Project Leads of the IEC
A requirement of this position is to provide analytical analysis in various activities. The incumbent will be tasked with preparing financial and operational reports to ensure that the Business Administrator, Director, Associate Directors and Managers and Project Leads can make informed decisions when considering potential business opportunities. The incumbent’s role is also a critical part of the College Financial Year-End, Budget Preparations and is the liaison with the departments’ internal and external clients.
Duties and Responsibilities:
Financial Reporting/Capital Project & Operational Budgets/Administration;
Develop and maintain systems to enable the department to submit its financial reports in a systematic/conforming manner so that analysis and monitoring of budgets can be done in the most expeditious and effective way;
Records and maintains accurate and timely records for Project, Grant, Capital and Operational expenditures and revenues ensuring that expenses and revenues are properly recorded and concur with approved budgets;
Ensure any expenses covered by other sources of funding are eligible under published guidelines;
Assists Project operations teams in setting up accommodation, ordering food etc. as required. Reconciles expenditures and revenues versus projected budget, identifies discrepancies and makes appropriate corrections i.e.: Journal Entry;
Provides Guidance to IEC Business Administrator, Director, Associate Directors, Managers and Project Leads on budget requirements;
Provides support and advice on centralized financial systems to the users within the area by responding to queries and preparing: Grant reports, financial reports and the quarterly/annual budget processes.
Analysis, Reporting and Administrative Responsibilities;
Reports on Academic enrolment activity at key points throughout the academic and fiscal year, including forecasting of audit date, and year end enrolments;
Prepare documentation for Partner on enrolment and fees to allow Partner to submit invoices validating enrolment to ensure billing is only for students that had paid full fees;
Ensure all expenses are properly allocated and prepare JE’s to correct expenses as needed;
Maintain and update enrolment projections as required;
Analysis of trends to better project growth and financials (i.e., retention, referral fees);
Provide support to the IEC Business Administrator and PCPP Manager on other requests as needed.
Assists with the tracking and payment of commission for Education Agents;
Supports the ordering and payment of Health Insurance for International Students;
Protects the integrity of the Director’s Office, by ensuring and maintaining the confidentiality of staff matters and any other sensitive material which the incumbent might be privy to;
Assists Business Administrator with the preparation of the Proforma documents for presentation to senior management;
Develops procedures to ensure deadlines are met pertaining to administrative/budgetary matters;
Makes appropriate recommendations to the Business Administrator, Director, Associate Director, Managers and Project Leads on various financial matters;
Analyzes financials on a weekly/monthly, quarterly, and yearly basis for the department;
Prepares monthly, quarterly, and annual financial statements.
Day to Day Financial Management Reporting and HR;
Monitors and tracks purchase orders must ensure that proper coding is accurate for Asset Management and operational purposes;
Ensure all offshore office wires are completed as per schedule and payments are tracked and monitored;
Processes Purchase Requisitions ensuring that all documents are signed and approved by the appropriate Managers and/or Project Managers and that goods are received on time for projects and that the invoices are paid in a timely matter;
Responsible to contact vendors when equipment/supplies, etc. are not delivered or there is an issue with an order to determine the best solution.
Required Qualifications:
Minimum three (3) year diploma or equivalent in Business, Finance or Accounting or another discipline if combined with pursuit of professional accounting designation;
Minimum of three (3) years progressively responsible business/ budgetary administration experience, preferably at a post-secondary institution where accounting, computer/ERP systems, including advanced Excel skills, administrative and interpersonal skills were utilized.
Anticipated Weekly Schedule:
Four (4) days per week, six (6) hours per day or;
Five (5) days per week, four point eight (4.8) hours per day.
- This position is paid at Payband H - Comparator
This position is eligible for hybrid work in conjunction with the College's
Flexible Work Arrangement Policy.
https://www.algonquincollege.com/policies/hr26/
(subject to change).
This position is subject to the terms of the Part-time Support Staff Collective Agreement:
https://www.algonquincollege.com/hr/files/2019/06/2019-21-PT-Supp-Staff-CA_FINAL_EN.pdf
Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at
[email protected]. While we thank all those who apply, only those to be interviewed will be contacted.
