Administrative assistant / Adjointe administrative
Medisys Health Group, Inc.
- Description anglaise seulement
Location: 900 West Hastings Street, Suite 800 Vancouver, BC V6C 1E5
Status: Permanent Full time (37.5 hours per week )
What's in it for you?
Join a dedicated team and make a difference
Opportunity for growth
Generous vacation plan
Enjoy a flexible benefits program
The Administrative assistant will answer inbound calls and respond to emails in order to book clients for medicals. This person will also provide administrative support to some our professionals and will act as a replacement at the reception when needed.
Major responsibilities for the Administrative assistant
Outbound calls and follow up emails to clients to book appointments
Effectively manage all tasks and follow-up related to telephone or email inquiries from clients/companies
Maintain up to date client information in database: contact info, what/where results should be sent
Provide clients and companies with information about Medisys
Update client lists and prepare executive packages
Front desk reception relief as required
Responsible for maintaining and ordering supplies for the executive lounge
General filing and other administrative support tasks (including special projects)
Work collaboratively and effectively with all team members to provide a welcoming and client focused environment
Qualifications for the Administrative assistant
Completion of high school or equivalent
1 – 2 years’ experience providing telephone support/making outbound calls in a fast paced environment providing a high degree of patient care/customer service
Excellent command of the English language, both verbal and written
Exhibits a professional image, mature communication style and polished telephone manner with clients
Ability to handle sensitive situations with tact while respecting patient confidentiality at all times
Self-starter who demonstrates a high level of accountability and sound judgement;
Attention to detail and ability to manage time effectively
Strong work ethic and takes ownership to complete a task from start to finish
Demonstrates flexibility and the ability to work effectively in a team environment
Demonstrates effective organizational, multitasking and problem solving abilities
Proficient with Microsoft Office applications (Word, Outlook, Excel and PowerPoint)
Exposure to patient databases and/or appointment scheduling software would be ideal
Medisys is Canada’s leading nationwide provider of corporate health services, delivering integrated health management programs to organizations for almost 30 years. Our highly skilled professionals provide a full range of clinical and remote medical services across Canada at our 26 locations. Among many others, we provide executive medicals, travel consults, immunizations, medical surveillance programs, pre-employment health screenings, and wellness services.
We thank all applicants for their interest, however, we will only contact with those selected for an interview. Determined to maintain its commitment to employment equity, Medisys encourages applications from the 4 designated groups identified in the Employment Equity Act. Under the Medisys accommodation policy, accommodations will be provided for the entire hiring process. Candidates are required to make known their needs in advance.
Please note that we are exclusively recruiting people who can work legally in Canada.