Position: Administrative and Communications Assistant
Term: Permanent, Full-time, Monday – Friday, 9am – 5 pm
Deadline to Apply: Sep 5, 2024
Start Date: Negotiable
About the Position
The Winnipeg Arts Council is seeking a helpful, highly organized, and self-motivated individual to take on the key role of Administrative and Communications Assistant. This position is crucial to the smooth operation of the office, ensuring that administrative tasks are efficiently handled. The Assistant will be responsible for a wide range of administrative duties, from managing office reception and data entry to coordinating meetings and overseeing the organization’s website and social media accounts. The position reports to the Executive Director, supports a team of four, and is supervised by the Operations Manager.
Major Responsibilities
- Oversee office reception, including front desk duties, directing calls,and general office support.
- Maintain a clean and organized office environment.
- Perform grant, public art and financial data entry and records retrieval.
- Update website content, including the weekly e-billboard via MailChimp.
- Coordinate meetings and events, including setting up projectors, audio, and Zoom/Teams meetings, taking notes, and arranging catering.
- Maintain social media channels, ensuring consistent and engaging communication.
- Assist in the delivery of programs and direct support to the Operations Manager.
- Collect and maintain contacts and materials, including photographic images.
- Perform other administrative duties as required.
Required Skills and Qualifications
- Strong client service skills with a friendly and helpful demeanor.
- Tech-savvy, with working knowledge of Microsoft 365, including a strong command of document formatting, spreadsheets, and slide presentations.
- Strong organizational skills with a high level of time management and follow through.
- Self-starter with a keen attention to detail and the ability to identify needs and take independent action.
- Excellent communication and English writing skills.
- Experience working with social media and content development is an asset.
- Experience with MailChimp, Canva, and/or Adobe Creative Suite is an asset (training may be provided).
- Some design and photo editing skills are an asset.
- Relevant studies and/or professional experience are considered an asset.
About the Winnipeg Arts Council
The Winnipeg Arts Council Inc. is a not-for-profit corporation with charitable status, charged by the City of Winnipeg to distribute funding to arts organizations and artists, manage the City’s Public Art Program, and champion the development of the arts on behalf of the people of Winnipeg. As a pre-eminent city-building organization, the Winnipeg Arts Council focuses on enhancing the quality of life in the city and shaping Winnipeg’s reputation as a City of the Arts.
Our office is a rewarding and creative working environment, ideal for someone with a strong work ethic and a basic knowledge of the arts in Winnipeg. In addition to a competitive salary (commensurate with qualifications and experience), the position offers a comprehensive benefits plan.
The Winnipeg Arts Council is located on Treaty 1 Territory and on the ancestral lands of the Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene Peoples, and in the National Homeland of the Red River Métis. We offer our respect and gratitude to the traditional caretakers of this land.
Employment Equity Statement
We believe that inclusivity requires a socially and culturally diverse workforce, and we actively seek to recruit candidates who identify as First Nations, Métis, Inuit, Black, or racialized, persons from the 2SLGBTQ2+ community, and persons with disabilities.
To Apply: Please submit your resume and cover letter to tanya [at] winnipegarts.ca, or by mail or in-person to:
Tanya Christensen
Operations Manager
Winnipeg Arts Council
103-110 Princess Street
Winnipeg, MB R3B 1K7
We appreciate all submissions, but only those selected for an interview will be contacted.
Job Type: Full-time
Pay: From $50,000.00 per year
Flexible language requirement:
Schedule:
Work Location: In person
Application deadline: 2024-09-03
Expected start date: 2024-09-04
