About Us
We are a continually growing glass and door company in the GTA with an opportunity for career-minded purchasing coordinator.
Explore1.ca offers a full range of glass and door services along with a full-scale contracting operation supported by a state of the art fabrication and assembly facility. We actively pursue projects with contract values from 10k to 10 million dollars. We prefer speciality type work with high value materials and large scale or oversized glass. We also seek custom entranceways and automatic door installations.
On the service side we repair a full range of commercial doors: Swing, Balanced, Revolving, Sliding and Folding Grill Doors. We also service the full range of automatic door operators and we are the #1 Dealer of Tormax Automatics in Canada. (Automatic door operators are a rapidly growing segment of our business.)
The Position
Answering directly to the Operation/Service Manager you will use your skills and experience to ensure our fleet of service vehicles is fully stocked and equipped to meet the needs of our demanding corporate customers and fulfill our daily service challenges.
You must have excellent organizational skills and be able quickly comprehend documentation and drawings provided by project and service coordinators to create purchase orders. You must be able to work under pressure to meet deadlines and promise dates. Plus, you need to be methodical with data entry, filing and record keeping so all purchasing documentation and inventory data is kept relevant and up to date.
As part of our team you will be working with and supported by both an Inventory and a Logistics Coordinator. We also have a fully automated service management (ERP) system in place which you will be expected to master and execute at an expert level.
Experience working in a service-oriented environment would also be an asset. Experience with MS Outlook, MS Excel, MS Work, Visio, AutoCAD and Bluebeam would also be an asset.
Some of the duties of this position are:
SUMMARY OF DUTIES
Prepare Purchase Orders:
A major responsibly of a purchasing clerk is preparing accurate and complete purchase orders for supplies, materials, and raw goods. Purchasing clerks work closely with the Purchasing manager and specific departments by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders to get approval from the department or from the purchasing manager or buyer. Under the supervision of the purchasing manager, purchasing clerks may also evaluate vendor bids.
Vouchering Purchase Orders:
Another significant responsibility of the purchasing clerk is account payable entry. The purchasing clerk is also responsible to process vendor invoices by reconciling the invoice against the purchase order to ensure accuracy and making the appropriate entries in our ERP system. Maintaining good vendor relationships, it an important part of this position therefore you will need well practised negotiation skills to deal with whatever discrepancies arise.
Logistical Support:
Purchasing clerks assist in scheduled incoming and outgoing shipments buy working closely with the shipper/receiver, plant manager, project and service coordinators. A major part of this duty is preparing records to reflect when purchased items arrive and ensuring that all materials have been received in full. Purchasing clerks may also schedule outgoing shipments for returns or when handling purchasing for companies with multiple locations. Additionally, purchasing clerks follow up with vendors to check in on back orders or to report damaged goods.
Vendor Relationships and Cost Reduction:
A key set of duties required of the purchasing clerk is identifying quality vendors and creating relationship with vendor contacts that are responsible for or assist in ensuring we get the best prices and service available in the current marketplace. We are always seeking a competitive edge and personal relationships with vendors can have a significant impact on overall profitability. By knowing vendor strength and weaknesses and historical price data the purchasing clerk can negotiate for reduced prices by promoting a competitive environment and then negotiating the best discounts possible given the complexity, lead times, volume and shipping requirements for service-based parts and project materials. Understanding that the lowest price isn’t always the best option and being able to determine the impact of vendor reliability as it relates to price, quality and lead times and make recommendations to service and project coordinators is an essential skill.
Maintain Purchase Records:
Using our ERP system, the purchasing clerk will maintain detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. They may provide these records to department heads to aid in budget and financial management or maintain purchasing department files to support future activities. The purchasing clerk may also submit these records to the company’s financial departments to aid in budget resolution.
Manage Inventory:
Utilizing the inventory package on our ERP system the purchasing clerk will also help to manage the company’s inventory levels to determine when new purchases are needed. By monitoring stock levels in the database and interacting with stockroom personnel the purchasing clerk will gather the information required to make informed timely decisions on when to place replenishment orders and determine scheduled purchasing activities.
We are looking for a professional upbeat person with initiative that also likes to work collaboratively to solve problems.
Experience working in a service oriented environment would also be an asset. Experience with MS Outlook, MS Excel, MS Work, Visio, AutoCAD and Bluebeam would also be an asset.
- You will prepare and issues purchase orders for materials and services as required. Including: glass, aluminum, door hardware, equipment, vehicle, rentals, repairs and property maintenance.
- You will be using our ERP System ensuring all transactions including purchases, AP entries and inventory records are kept current.
- You will facilitate and processes the return of unused parts or overstocked inventory including all warranty returns to manufacturers.
- You will be expected to develop new vendors to improve on price, quality and delivery.
- You will be expected to negotiate prices and terms with vendors.
- You will approve invoices for payment.
- You will Initiate and supervises facility repair and maintenance and coordinates disposal and recycling services
Working with Inventory Coordinator
- Assist the Inventory Coordinator to maintain the main inventory location and stock levels for all service vehicles and off-site locations.
- Follow up with the Inventory Coordinator to ensure that all incoming goods have been received in good order and counts match packing slips.
- Help to ensure the physical inventory is organized as per the inventory plan and that the plan is modified to accommodate changes in inventory requirements.
- Work with the inventory Coordinator to ensure bills of lading,invoices,orders,and other records are accurate.
- Assist with incoming and outgoing shipping activities to ensure accuracy, completeness, and condition of shipments.
- Help to prepare the bills of lading and NAFTA documentation.
The compensation package includes a salary and benefits.
We have a safe, clean modern facility and lots of great people to work with.
Please don’t apply if you do not possess the basic relevant skills and experience to fulfill this position.
Job Types: Full-time, Permanent
Benefits:
Schedule:
Experience:
- Purchasing Glass/metal/hardware: 2 years (required)
Work Location: In person
Pay: $60,000.00-$69,996.20 per year
Work Location: In person
