Reporting to the Associate Director, International Education, provides support in the delivery of student international mobility programs, funding opportunities and risk management services. Plans, develops and implements processes and policies pertaining to student mobility programs. Is responsible for implementing frameworks to diversity and broaden the types of opportunities available to students seeking international experiences.
Performs institutional research and analysis to promote data-based decision making throughout the implementation process, and streamlines data collection practices with respect to McGill’s study abroad activities. Participates in the development and implementation of policies and new initiatives, outside of partnership agreements, that support the strategic direction of the unit. The main focus of the role is to enhance the student experience through international education initiatives.
International student mobility programs:
Negotiate student exchange agreements with partner institutions.
Provide research and guidance for the development of new partnerships.
Manage the current Student Exchange Agreement (SEA) portfolio including updating and filing information as well as communicating news and updates to internal stakeholders.
Plan a systematic and timely reevaluation of exchange agreements coming up for renewal and advises the Faculties on reviewing faculty-specific agreements.
Design, develop and implement tools for international education management to ensure smooth operations across the University. Evaluate the overall effectiveness of operational processes in support of student mobility and develop better practices to optimize functions. (E.g. syncing internal processes for students where deadlines may impact funding decisions.)
Provide expertise and guidance to the University community on the development of international education agreements, including but not limited to bilateral exchange agreements, summer programs abroad, grants which include a student mobility component, government-sponsored scholarships involving mobility, and faculty-based initiatives.
Receive and review supporting documentation sent by the student’s unit or Faculty, follow-up on any discrepancies and gather additional information when necessary.
Liaise with internal stakeholders such as Office of the Provost and Vice-Principal Academic (OPVPA) -International, Internships Office, VP (RIR), Legal Advisor, faculties and units on a number of ad-hoc student agreements.
Represent the Office of International Education at the McGill International Education Network.
Oversee specific student mobility programs within externally funded programs, including implementation, reporting, financial monitoring, and liaising with both external and internal stakeholders.
Liaise with a number of external organizations and agencies.
Assist with risk management protocols: monitor the DFATD travel advisories and liaise with DFATD when additional information is required; prepare documentation and recommendations when a travel exemption request is received; liaise with faculty associate Deans and the Internships Office.
Assist in developing the travel advisory protocol.
Organize and plan the bi-annual Pre-Departure Orientation session, including content planning and arranging for regional session hosts.
Develop, implement and maintain procedures, controls and record keeping systems for the unit.
Provide well-reasoned and informed briefings on a range of issues and opportunities.
Respond the McGill Abroad emails.
In collaboration with the Communication team, ensure McGill Abroad website and social media outlets are maintained, updated and current.
Plan large meetings, conferences and special events, including logistics, invitations, catering and all necessary equipment and material.
Record detailed minutes at meetings, make decisions and ensure follow-up and implementation of agreed decisions.
Works closely with key Student Life and Learning units (Enrolment Services and International Student Services, SSAO), GPS, Legal Services and the Faculties
Keeps external partners and constituencies informed about existing study abroad activities and main areas of expertise by collaborating with communication staff on effective online presence and by organizing select visits from international institutions.
The list of functions outlined above is representative and not a complete detailed list of tasks.
Other Qualifying Skills and/or Abilities
Comprehensive understanding of University systems and trends in post-secondary education in Canada and Internationally. Demonstrated strategic thinking, vision and communication skills with project management experience. Excellent organizational and time management skills with the ability to prioritize and meet multiple concurrent deadlines. Proven ability to perform high quality research and data analysis with minimal supervision. Strong proficiency with data management software tools. Excellent communication skills in French and English (written and spoken). Knowledge of WMS, MS Office Suite
Minimum Education and Experience:
Bachelor's Degree 3 Years Related Experience /
(MPEX Grade 04) $56,370.00 - $84,550.00
Hours per Week:
33.75 (Full time)
Assoc Dir Internation Educ
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, firstname.lastname@example.org or 514-398-3711.