Administrative Assistant
Nova Scotia Health Authority (NSHA)
Nova Scotia
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

As the first point of contact for clients/visitors, calling in or visiting the Provincial Office, the Administrative Assistant-Reception creates a friendly, welcoming atmosphere, providing comprehensive and professional customer-service. The Administrative Assistant-Reception will be responsible for greeting clients/visitors, guiding them properly as well as taking and directing calls while providing courteous, professional and quality service that reflects NSHA’s vision and mission.

Reporting to the Executive Assistant of the President & CEO, the Administrative Assistant-Reception will also provide secretarial, clerical and administrative support to the Office of the President and CEO and provide additional support to other members of the Executive Leadership Team and their Executive Assistants.

Minimum of 3-5 years of progressively responsible experience, providing administrative support and office coordination, preferably working in a hospital or health-related environment.
Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience.
Exceptional customer service, interpersonal and communication skills, high degree of tact, professionalism, judgement and confidentiality.
Proficient with MS Office Suite, SharePoint, internet, technology for meeting planning, and skills related to all facets of modern office practices and technology.
Initiative, ability to set priorities and work independently with accuracy and efficiency.
Astute organizational skills in order to manage competing demands.
Hours of Work
Salary Information
Administrative Assistant 1: Band 1

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

This is a Admin Professionals bargaining unit - position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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