UVic Properties, a wholly owned subsidiary of the University of Victoria, manages the university’s portfolio of non-academic real estate across Vancouver Island to generate financial returns that support UVic’s academic mission. Our diverse portfolio includes 135 commercial and 45 residential properties, featuring community landmarks such as the Vancouver Island Technology Park, the Marine Technology Centre, the Queenswood Campus, the Legacy Art Gallery, and Swans Hotel. In addition to property management, UVic Properties is actively involved in the planning and delivery of new real estate development projects that strengthen both the university and the broader community.
Working with us means being part of a collaborative, professional team in a unique environment, with access to on-site amenities including a daycare, gym, cafeteria, community garden, scenic walking trails, convenient parking, cycling, and transit options. This is an exciting opportunity to gain meaningful, hands-on experience as part of a dynamic finance team, further develop your skills in bookkeeping and payroll, and contribute to UVic Properties’ growth while enjoying a supportive and engaging workplace culture.
Responsibilities
· Handle full-cycle accounts payable and receivable: vendor invoices, customer billing, receipts, and payment processing
· Enter, code, and reconcile invoices; investigate discrepancies
· Record monthly journal entries (accruals, prepaid adjustments) and intercompany reconciliations
· Prepare GST, PST, and applicable industry-specific returns
· Reconcile bank and credit card accounts
· Organize vendor and credit card filing systems
· Manage payroll processing: validate time off requests, make source deductions, and generate T4 forms
· Ensure comprehensive, compliant payroll record-keeping per BC employment standards
· Maintain accurate accounting records aligned with internal policies and controls
· Document and recommend enhancements to accounting processes
· Provide support for audits and financial reporting
· Perform other duties to support the finance team and operations
Skills & Experience Required
· 2–3 years in full-cycle bookkeeping or similar, including payroll processing
· Post-secondary credential in accounting, bookkeeping, or business administration (or equivalent experience)
· Solid understanding of payroll legislation, deductions, and statutory reporting
· Proficiency with Microsoft Office (specifically Excel) and accounting software; QuickBooks experience is an asset
· Strong organizational, time-management, and problem-solving capabilities
· Exceptional attention to detail and accuracy
· Excellent communication and interpersonal skills, with a collaborative mindset
· Reliable, proactive, and adaptable in a fast-paced setting
What We Offer
· Professional development opportunities
· Friendly, collegial office atmosphere with a focus on work-life balance
· Benefits are 100% company paid including, extended health and dental coverage (family, couple or single), discretionary health spending account, life insurance, and self directed RRSP plan
Job Types: Full-time, Permanent
Pay: $50,000.00-$68,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site childcare
- On-site gym
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
