About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB ID #:
City Manager's Office
120 King Street West Hamilton
NUMBER OF VACANCIES:
1 Full-Time Temporary (18-Months)
Non Union Mgmt Professional
HOURS Of WORK:
35.00 per week
$43.363 - $50.715 per hour
- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
Job Description ID #:
SUMMARY OF DUTIES
Reporting to the Supervisor, Benefits Administration, the Benefits Specialist will be responsible for effectively administrating our various benefit programs including financial reporting, account reconciliations, claims support, and client support. You will also act as the lead for all technology initiatives as they relate to the benefits function and provide support to divisional HR initiatives.
Implement and evaluate human resources and labour relations strategies as they pertain to the benefit program, develop benefits processes and procedures as well as create and update all benefits materials (forms, plan documents and benefit booklets) and member communications.
Advise and provide customer service and support to HR, People Leaders and employees on interpretation and application of benefit policies and practices.
Perform research and advise Labour Relations on benefits related grievances and collective bargaining, including but not limited to recommendations for proposals, strategy and attendance at bargaining, grievances, mediation and arbitration.
Manages the administration of benefit contracts, which include Extended Health Care and Dental Care, Group Life, Optional Life and Dependent Life insurance, Accidental Death and Dismemberment (AD&D) and Long Term Disability, providing support and guidance to the Benefits Coordinators and acting as a back up to other Benefits Specialist where necessary.
Acts as a liaison with the benefits carrier, providing benefit information and maintaining appropriate documentation whenever necessary.
Prepares and analyzes benefit reports, studies benefit trends, pays invoices to Benefit Carriers, reconciles Benefit General Ledger Liability Accounts, prepares journals, cheque requisitions and analyzes other financial information for budgeting purposes according to proper accounting standards. Manages benefit reserves, completes year end and makes recommendations for annual benefits budget and premiums.
Performs benefit cost analysis, researches and provides recommendations which will improve quality and benefit program effectiveness and efficiencies.
Acts as the lead representative for technology initiatives for the benefits group, including but not limited to carrier interface issues, PeopleSoft updates, and intranet initiatives.
Manages all information in the PeopleSoft benefits module, implementing policy, financial agreements and collective bargaining agreement changes in the system, as well as recommendations on and execution of system improvements.
With a superior degree of tact, sensitivity and accuracy, manage all loss of life insurance claims including Group Life, Optional Life, Dependent Life, AD&D, death benefits and paid up life.
Remains current with changes and trends on new and existing benefit compliance laws, legislation and leading edge practices in the industry.
Implement the annual Total Rewards Initiative which includes design, testing, communication and distribution of total reward statements.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the responsibilities of the position.
Ability to maintain confidentiality, prioritize, meets deadlines and manages day to day processes with a high degree of accuracy. Demonstrates ability in financial and cost benefit analysis.
Ability to work in a team environment, provides excellent customer service to employees and establishes friendly and open rapport with staff.
Communicates and expresses ideas clearly, actively listens and respects the opinions of others, demonstrates tact and diplomacy.
Strong organizational and analytical skills, self starter with positive energetic attitude.
Well versed in Employment Standards and all government legislation related to benefits, including familiarity with privacy laws.
1. Ability to demonstrate a level of expertise related to the responsibilities and competencies described, normally acquired through a post-secondary degree or diploma in Business/Finance/Human Resources Management or a combination of education and relevant work-related experience.
2. Strong demonstrated knowledge of benefits, benefits administration and disability management for complete program management (policy and financial) in a multi-plan, multi-union environment.
3. Experience with a benefit plan redesign including implementation and communication.
4. Demonstrated skills in financial and cost benefit analysis.
5. Demonstrated knowledge of HRIS systems, PeopleSoft preferred, and Microsoft Office applications.
6. Highly developed interpersonal skills with the ability to interact and communicate effectively at all organizational levels.
7. Human resources designation preferred (CHRP and above).
8. Knowledge of collective agreements, employment legislation, the Ontario Human Rights Code, corporate policies and procedures.
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.