The PHSA Facilities Management (FM) Project Leader is responsible for overseeing and supporting the planning, design and implementation of assigned facilities projects including project planning, project management, communications, and contract management. The Project Lead oversees assigned staff and provides leadership by directing work teams, contractors and consultants.
What you'll do
Manage the planning and implementation of approved small projects and/or enable sub-projects from the initial planning and design stages through to implementation and completion.
Provide support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines.
Oversee assigned staff.
Function as the single point of contact for assigned projects.
Liaise with various internal and external stakeholders; convey information and respond to queries, concerns, etc. with respect to project status, design and construction matters; provide frequent clear and concise reports to PHSA’s FM and program leadership regarding ongoing issues, progress updates, challenges and opportunities.
Carry out project plans according to established PHSA Facilities Management project methodologies to ensure successful and coordinated completion of project components.
Create and actively manage project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks.
Report on variances and impact to deliverables and make recommendations to leadership in order to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of successful projects.
Participate in and/or lead meetings throughout the project lifecycle; seek input from stakeholders (physicians, staff, Infection Control, housekeeping, external users, etc.) during all stages of the project.
Attend and/or lead construction meetings to manage issues, problems, and schedules and to direct activities; ensure PHSA interests are represented; ensure meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.
Provide input to project business plans and charters; conduct feasibility studies; perform analysis and develop solutions.
Prepare cost estimates and recommend budgets.
Prepare planning and construction schedules to align with user needs and expectations.
Review and assess space occupancy and utilization. Document current state and functional requirements to inform decision making by business units, Facilities Management and program senior leadership.
Provide recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.
Coordinate planning, design and contract document preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects.
Review schematic designs, design development documents and drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.
Sign off on drawings and changes as required; maintain current copies of drawings, plans, manuals, proposals, etc. for assigned projects. File and/or archive completed project materials in accordance with Facilities Management protocols.
Participate in and provide input on consultant selection and project tendering; administer contracts and oversee performance to ensure that consultants and contractors complete obligations and deliverables and that corresponding payments are processed.
Arrange for procurement of furniture and equipment required to projects.
Liaise with planning and engineering departments to obtain building and other required permits.
Coordinate and/or advise on potential impacts of work activities affecting site operations; arrange scheduled shutdown of systems, power interruptions, etc. based on operational requirements. Identify, communicate and work with appropriate stakeholders to mitigate potential risk management issues.
Monitor adherence to established safety, infection control and risk mitigation protocols during project implementation; report exceptions to appropriate personnel and take corrective action as required.
Lead and/or facilitate operational commissioning and project-related decanting or moves; support PHSA’s leaders in the identification and implementation of operational changes required for successful project completion.
What you bring
Level of education, training, and experience equivalent to a Diploma in Architecture, Interior Design, Engineering or other relevant area.
Five (5) years' recent, related experience in project management, leading and directing building construction and renovation projects in a complex institutional environment.
Project Management professional designation considered an asset.
Comprehensive knowledge of project management principles and methodologies
Excellent communication skills.
Ability to utilize initiative, vision, independent thinking and creative problem-solving skills to implement project plans and realize project completion.
Effective facilitation and persuasion skills to achieve consensus, resolve conflict and achieve desired outcomes.
Ability to work under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
Computer literacy with word-processing, spreadsheet, presentation, project management and scheduling applications.
PLEASE NOTE: A personal vehicle is required for this position as travel between various sites is necessary.
What’s in it for you:
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Job type: Regular Full-Time
Location: 1333 W. Broadway Vancouver, BC
Closing date: Open until position is filled
What we do
The Provincial Health Services Authority (PHSA) is part of the Provincial Health Services Authority (PHSA). PHSA provides specialized health services to British Columbians, including cancer care, organ transplantation, pediatrics, emergency services, mental health and substance use services. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services
We hire on the basis of merit and encourage all qualified applicants to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences. We strive to create a safe and welcoming environment where everyone can come to work and be their best, authentic self.