How would you like to join a company where people are at the heart of the projects?
Our Financing and Investment teams in Montreal expanding and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate.
For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors. Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility.
In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa.
JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!
Based in Montreal and reporting to the Vice President, Financing and the Vice President, Investments, the Administrative Coordinator's day-to-day responsibilities include:
- Assist in the preparation and drafting of various documents for the required departments;
- Maintain and update various records and databases (pipeline, project management, portfolio, contacts, etc.);
- Prepare presentations for various departments (financing/investment files, lenders, executive meetings, etc.);
- Manage and optimize calendars, appointments, and meetings;
- Monitor and follow up on emails and correspondence;
- Prepare and submit expense reports and other administrative documentation;
- Organize, file, and maintain electronic and physical records;
- Coordinate communications with business partners;
- Perform other related administrative duties, including filing, document distribution, and travel or meeting arrangements.
Qualifications
- Diploma of College Studies (DEC) in Office Administration or an equivalent qualification;
- Excellent proficiency with the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint);
- Minimum of three (3) years of experience in a similar administrative support role;
- Ability to thrive in a fast-paced and dynamic work environment;
- Strong organizational skills and the ability to work independently with minimal supervision;
- Excellent attention to detail and strong organizational abilities;
- Ability to manage multiple files and priorities simultaneously;
- High level of discretion and commitment to confidentiality;
- Knowledge of Yardi software is considered an asset.
In addition to joining a dynamic environment, here are the benefits of working at MACH:
- Competitive salary;
- Summer hours all year;
- Medical and dental insurance;
- RRSP with employer participation;
- Transport costs reimbursed at 100%;
- 6 sick/personal days per year;
- Reimbursement of a sports subscription according to the amount in force;
- Employee Assistance Program (EAP);
- Training and development.
At MACH, we believe that a company’s strength lies in the richness of its differences. We value diversity in all its forms — whether cultural, ethnic, gender-based, age-related, sexual orientation, abilities, background, or perspectives. We are committed to providing an inclusive work environment where everyone can fully contribute to our collective success. This commitment is also reflected in our adherence to ESG principles, integrating sustainable, ethical, and responsible practices into all our actions and decisions.
We thank all applicants in advance for their interest in this position, but only those selected for an interview will be contacted.
