Liaises with and advises members of the Board of Governors, the Senate and the senior administration, to ensure sound management of decision-making processes, and assists the Secretary General, in performing her mandate.
University education or equivalent experience in administration, management or a related field
At least five years of progressive senior administrative experience in a corporate or public sector setting
Understanding of University governance structure, policies and procedures and of the functions of all the constituent components of the University
Knowledge of procedures and meeting practices and their potential impact on the activities of the Board, the Senate, the Administration Committee and their committees
Experience in conducting elections and knowledge of appointment procedures
Experience in interpreting and applying legislation, by-laws and regulations
Experience in project management
Experience in using computer software and systems such as databases, spreadsheets, email, electronic agendas and the Internet
Highly developed oral and written communication skills
Ability to clearly identify issues, assess information in a logical manner and then act, in situations that are ambiguous or highly sensitive
Superior interpersonal skills to deal with a wide variety of stakeholders
Ability to manage complex, evolving agendas and adjust priorities in a high-pressure and dynamic environment, while maintaining a discrete, calm demeanour
A good political sense to ensure membership balance in University bodies
Strong analytical thinking and sound decision-making skills
Excellent organizational and time management skills
Bilingualism: fluency in French and English (spoken and written)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
This position is excluded from all union accreditation units. Priority will be given to regular non-unionized employees and to those who have an entitlement as defined by their collective agreement or university policies. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).