About the Role:
The core responsibilities will include:
1. Accounts Payable Operations Ownership
- Own the full-cycle accounts payable process from invoice intake through to payment
- Process invoices accurately and in a timely manner, ensuring proper coding and approvals
- Perform 2-way and 3-way matching across invoices, purchase orders, and receiving documents
- Manage semi-monthly payment runs (EFT, wire, cheque), ensuring completeness and accuracy
- Maintain vendor master data with a focus on accuracy and fraud prevention
- Resolve invoice discrepancies proactively, working with internal teams and vendors
2. Controls, Accuracy & Compliance
- Enforce adherence to internal approval workflows and financial policies
- Validate supporting documentation prior to payment to ensure audit readiness
- Identify and prevent duplicate payments, errors, and control breakdowns
- Escalate issues with clear root-cause identification, not just symptoms
- Support internal and external audits through organized and complete documentation
3. Vendor Management & Issue Resolution
- Serve as primary point of contact for vendor inquiries and payment issues
- Resolve disputes efficiently while maintaining strong vendor relationships
- Monitor aging and prioritize payments in alignment with cash flow and vendor terms
- Ensure vendor accounts are accurate, current, and reconciled
4. Month-End Close Support
- Reconcile the AP subledger to the general ledger
- Prepare accruals for unprocessed invoices and incomplete transactions
- Ensure all AP-related activities are completed within close timelines
- Support the broader finance team in maintaining accurate financial records
5. Process Improvement & Systems
- Identify inefficiencies in AP workflows and implement improvements
- Support automation initiatives (invoice capture, OCR, approval workflows)
- Contribute to SAP B1 optimization and reporting improvements
- Create and maintain clear, standardized process documentation
- Continuously improve cycle times, accuracy, and scalability of AP processes
6. Working Capital Awareness
- Support cash flow management through disciplined payment execution
- Monitor AP aging and identify risks or inefficiencies impacting payables
- Contribute to improving payables processes and overall financial discipline
Required Experience:
- Post-secondary education in Accounting, Finance, or related field
- 3–5 years of accounts payable experience in a mid- to high-volume environment
- Strong understanding of full-cycle AP processes and controls
- Experience with ERP systems, SAP Business One preferred.
- Demonstrated ability to manage volume with high accuracy and accountability
- Experience working cross-functionally to resolve discrepancies and improve processes
- Exposure to month-end close processes and financial reporting support
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Company events
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
