Administrative Officer, class 2 (CD7) - Permanent part time-14 hrs/week (Evening shift)
CIUSSS du Centre-Ouest-de-l'Île-de-Montréal
Notre-Dame-de-Grâce, QC
***Must be available every weekend***

The incumbent coordinates activities of the Patient Care Unit under the direction of the Head Nurse or his/her delegate. He/she facilitates the effective functioning of the clinical unit by efficiently performing a variety of clerical duties. The incumbent also maintains effective communication (verbal/written) amongst all health care professionals and patients/families in order to accomplish these outcomes.
  • Follows the Hospital Code of Confidentiality.
  • Answers telephone and screens calls appropriately.
  • Conveys appropriate information to families and visitors.
  • Answers patients' intercom and transmits messages appropriately.
  • Establishes a telephone communication system for messages.
  • Books patient appointments, tests and contacts physician about admissions and consultation requests.
  • Records "stat" results and relays them to nurse and/or physician immediately.
  • Notifies Nursing Resource Center secretary to book or cancel hospital hired sitters/companions. (After discussion with head nurse or delegate).
  • Provides information to patient/families for hiring of private duty employees, as required.
  • Initiates patient's chart on admission. Follows any other unit specific procedure for admissions.
  • Checks and ensures that initial consent forms are signed.
  • Checks charts in preparing for transfer to another unit. Notifies receiving unit agent of any omissions/ problems.
  • Checks charts for completion on discharge and sends it and any old charts to Medical Records.
  • Checks charts for completion on deaths and sends to Admitting Office.
  • Checks address-o-graph plates, upon reception, for errors. If any errors, notifies the Admitting Office immediately.
  • Files all results into charts in chronological order.
  • Prepares charts in proper order, pre and post surgery or tests.
  • Stamps and adds new sheets to charts and order books if the need arises.
  • Notifies Admitting Office regarding transfers, discharges and deaths and ensures that necessary forms have been completed.
  • Keeps a record of admissions, transfers and discharge.
  • Coordinates patient transport.
  • Ensures that specimens are sent to the appropriate laboratories.
  • Participates in payroll related activities, as requested.
  • Makes up new charts.
  • Understands budget principles and performs his/her duties in a cost efficient manner.
  • Maintains inventory management at a satisfactory level.
  • Ensures that supplies are put away and cupboards are clean and tidy.
  • Makes a periodical inventory of equipment and supplies.
  • Keeps a record of equipment borrowed from or loaned to another department.
  • Reports any non-functioning equipment to appropriate personnel.
  • Organizes transfers and ensures communication with other hospitals.
  • Keep update unit statistics registry.
  • Organizes follow-up examinations
  • Performs other responsibilities as requested by Head Nurse or his/her delegate.
Requirements :
  • High School Diploma
  • Office automation training, an asset
  • 2-3 years related hospital experience, an asset
  • Bilingual in both English and French, oral and written
  • Computer skills
  • Available week-ends, and evenings.
Comments :
We thank all those who apply, however only those selected for an interview will be contacted.

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