Posting 24-47
Bilingual Tribunals Clerk, Tribunals Unit
Permanent position, Category 11 – Hiring Range $70,263 – $74,094
This position supports various aspects of the Ontario College of Teacher’s Tribunals processes. Working directly with members of the Discipline and Fitness to Practise Committees, who conduct a high volume of electronic, hybrid, or in-person legal proceedings in English or French, your responsibilities may include: providing administrative and technological assistance before, during and after hearings or pre-hearings; clerking hearings; and, various administrative functions to ensure the successful operations of a fast-paced Tribunals’ Office, including making arrangements for hearings, meetings and training sessions, assisting with hearings scheduling as needed, and processing invoices as needed.
Language proficiency testing will be administered as part of the recruitment process for this bilingual position.
Responsibilities:
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Support pre-hearing conference processes by preparing resources and distributing materials received for the presiding officer, preparing and posting agendas, maintaining attendance reports, formatting and assisting with the drafting of presiding officer reports, and entering documents and tracking actions from pre-hearing conferences.
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Create new hearing files, ensuring completeness and suitability of file components and distributing materials to hearings participants. Open electronic and/or hard copy hearing folders and respond to enquiries from legal counsel as required.
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Receive hearings related materials, ensure proper formatting, and distribute to staff and hearings participants as needed.
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Provide administrative support for Discipline and Fitness to Practise Committee meetings and training sessions, as needed.
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Provide administrative and technological support to members of the Discipline and Fitness to Practise Committees and clerk remote, hybrid, or in-person hearings and pre-hearings, including by setting up hearing and panel rooms prior to hearings, preparing hearing materials for panel members (e.g., exhibit logs, panel attendance and related forms), and posting agendas and related hearing materials for remote hearings.
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Coordinate the issuing of witness summonses.
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Coordinate and assist staff with expense claims as needed.
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Maintain and update unit procedures and hearings checklists.
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Draft correspondence and distribute decisions to legal counsel, employers, complainants, members, and internal staff for publication and archiving.
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Provide post-hearing follow-up, including by updating hearings tracking data, profiling decisions in tracking system, and advising department staff of disposition.
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Create and maintain statistics / monitoring tools in conjunction with current practices using the College’s electronic systems.
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Ensure that work prepared in the Unit for the Discipline Committee, Fitness to Practise Committee and senior staff is of high quality and is processed according to format in a timely manner.
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Act as a resource person, following up on queries from internal College staff on the status of various cases and relaying the required responses back to the appropriate individual.
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Draft correspondence in reply to routine enquiries.
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Process invoices from legal counsel and service providers as needed.
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Provide administrative support to, and perform other duties that may be assigned by, the Manager of Tribunals.
Qualifications & Experience:
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Strong oral and written communication skills in both English and French
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Ability to effectively handle sensitive and complex issues and to maintain calm and composed demeanor in a fast-paced legal environment.
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Excellent interpersonal skills – a team player who demonstrates a collaborative approach and supports team decisions.
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Meticulous attention to detail and ability to process a high volume of material in a timely manner.
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Computer skills: Microsoft Office including Outlook, Word, Excel, PowerPoint; Videoconferencing Technology (e.g., Zoom, MS Teams); Meeting Management Software (e.g., eScribe); and File Sharing Technology (e.g. ShareFile)
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Demonstrated experience supporting the work of Committees and/or tribunals in a professional regulatory environment is an asset.
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Legal administration is considered an asset for this position.
To apply, please submit your cover letter and resume through our application portal no later than October 15, 2024.
The Ontario College of Teachers offers competitive salaries, pension, comprehensive benefits and a modern, progressive work environment. This position operates with a mix of remote and in-office workdays.
The College’s mandatory COVID-19 vaccination policy that requires all staff, including prospective new employees, to be fully vaccinated by a Health Canada approved COVID-19 vaccine has been temporarily suspended. Currently new employees will not have to show evidence of vaccination. The College reserves the right to reactivate this policy at its discretion based on Public Health recommendations. Individuals with valid medical or other human rights-based exemptions will continue to be considered for appropriate accommodation within the policy.
Ontario College of Teachers is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.