Contract Administrator
Richmond Hill, ON
Aeom Richmond Hill is looking for a Contract Administrator to add to their growing Transportation team.

Responsibilities include but are not limited to:
o Be directly responsible for the day-to-day management of the construction administration project.

o Ensure that contractor’s work is completed according to plans, standards and specifications prior to approving work and progress payments.

o Address the requirements of the MTO’s Construction Administration and Inspection Task Manual (CAITM).

o Be fully aware of project specific issues, including technical and construction-related issues and those related to high traffic volumes, traffic control, staging and associated safety concerns.

o Co-ordinate the provision of Quality Assurance services by sub-consultants.

o Ensure that material samples are delivered to the appropriate laboratories in a timely fashion, in suitable condition and with proper identification and WHMIS labels and as per Dangerous Goods Legislation.

o Maintain frequent contact and liaison with AECOM Head Office Project Management staff.

o Review contract design package to ensure calculations are in agreement with the contract quantities. Search for all errors and omissions within the contract documents.

o Review contractor’s QC Declarations.

o Prepare the Contractor’s Quality Compliance checklist and monitor compliance, review incident submissions and issue deviations as required and compile a summary of incidents and deviations.

o Review and approve the contractor’s original Critical Path Schedule and review all updates.

o Establish and maintain effective relationships with contractors, MTO, other outside agencies, property owners and the traveling public.

o Apply the Occupational Health and Safety Act and monitor the contractor’s operation in this regard, ensuring that safe passage is provided for the traveling public.

o Supervise and coordinate sub-ordinate staff and ensure that they receive on-the-job training.

o Ensure that sufficient data is obtained through the life of the contract to substantiate contractor’s progress and final payment certificates. Review and process all contractor payment certificates.

o Integrate contract administration activities with those of the contractor.

o Direct staff in recording the work done, completing survey work, obtaining cross sections and grade checks for calculation of quantities for payment purposes.

o Maintain Contract Administrator’s diary of daily activities.

o Issue Instruction Notices for changes in the work, approvals, transmittal of documents, safety issues, non-compliance of the contract, warnings, suspension of work, stop work orders, etc.

o Chair all meetings, including the Pre-Start, Pre-Pave, Pre-Pour, Monthly Site Meetings, Final Completion Meeting, Design Debriefing and other site meetings as required. Prepare and distribute agendas and minutes.

o Prepare a Monthly Status Report for the MTO detailing construction and administration activities for the month.

o Prepare the Record of Working Days form (when required by contract documents) on a weekly basis and determine the controlling operation on a daily basis.

o Initiate change orders, negotiate price agreements and maintain the MTO’s Change Order Summary (CAS).

o Ensure that the claims process and timeframes for resolution documented in the contract documents are followed.

o Review and make recommendations on contractor Extension of Time requests.

o Review contractor proposals, Certificates of Component, Certificates of Conformance, stamped drawings, material certificates, facilities and personal certifications, electrical service manuals and designated sources list.

o Prepare contractor’s Warning of Infraction Report and provide substantiating documentation, as required.

o Generate the Certificate of Substantial Performance.

o Generate the contract acceptance checklist prior to the Final Acceptance Meeting.

o Prepare Project Construction Report, Contractor Performance Rating and Summary of Quality Compliance Deviations.

o Compile the Final Estimate.

o Complete the Pit and Quarry after-use report.

o Evaluate the design consultant.

Minimum Requirements

o Minimum 4 years of related Contract Administrator experience on three (3) Municipal or Ministry of Transportation projects.

o University Degree in Civil Engineering or College Diploma in Civil Engineering Technology or equivalent experience.

o OACETT Registration or eligibility as Road Construction Contract Administrator (RCCA) required.

o Must have completed successfully Ministry of Transportation T131 – Advanced Claims – Dispute Resolution training

o Proven ability and experience in successfully administering highway/structure construction contracts.

o Proven technical knowledge of MTO and OPSS standards, specifications and practices related to construction activities.

o Proven successful negotiation skills.

o Ability to prioritize, multi-task and manage staff during parallel daytime and nighttime shifts.

o Effective oral and written communication skills.

Preferred Qualifications

o Ideally 5+ years of relevant experience.

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.