WPFC is seeking a reliable and organized Part-Time Office Manager to oversee daily administrative tasks and support the smooth operation of our office. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment. This position requires excellent communication skills, a friendly demeanor, and a passion for football and sports administration. This position will report to the board through the Vice president of Finance.
Key Responsibilities
- Administrative Support: Manage day-to-day office operations, including answering phones, responding to emails, and handling correspondence.
- Customer Service: Serve as the first point of contact for visitors and inquiries, providing excellent customer service and information.
- Communication: Prepare and distribute newsletters, announcements, and other communications to players, parents, and staff.
- Scheduling and Coordination: Assist in scheduling meetings, practices, and events. Coordinate with coaches, players, and parents regarding schedules and logistics.
- Record Keeping: Maintain and update player and staff records, including registration details, payments, background checks, and contact information.
- Financial Duties: Track registrations, collect fees, manage accounts receivable, and track expenses. Work with the bookkeeper to ensure timely payment of bills and financial obligations.
- Uniform Management: Manage inventory and distribution of uniforms to players and staff, ensuring accurate record-keeping and timely distribution.
- Office Supplies Management: Ensure the office is well-stocked with necessary supplies and manage inventory to avoid shortages or overstocking.
- Event Support: Assist with the planning and execution of events, tournaments, and other club activities.
- Supervision: Supervise and guide the Clubhouse Administrator, and volunteers, ensuring tasks are completed efficiently and accurately.
- Field Maintenance Oversight: Oversee the field maintenance staff, ensuring fields are properly maintained, set up for practices and games, and meet safety standards.
- Volunteer Management: Assist the board in recruiting, training, and managing volunteers to support various club activities, ensuring they are effectively integrated into operations.
- Support to Technical Director: Work closely with the Technical Director to provide administrative support, including organizing meetings, managing schedules, and assisting with program development.
- Other Duties: Perform additional administrative tasks as needed to support the office and the organization.
Qualifications
- Education: High school diploma or equivalent; some college coursework preferred.
- Experience: Previous experience in office management, administration, or customer service. Experience in a sports organization is a plus.
Skills:
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to deal with competing customer service issues calmly and efficiently
- Proficiency in Microsoft 365 and basic knowledge of QuickBooks
- Knowledge of RAMP Interactive or other sports management software is preferred
- Ability to work independently and as part of a team
- Friendly and approachable demeanor
- Interest in football (soccer) and sports administration is a plus
Working Conditions
- Hours: Part-time, approximately 20-25 hours per week, with flexibility for occasional evening or weekend events.
- Location: Office-based at Anderson Park, 900 Raleigh St, Winnipeg, MB.
Additional Requirements:
- Must complete a CPIC (Canadian Police Information Centre) check
- Must complete Provice of Manitoba Child Abuse register check
- Must has access to vehicle.
Compensation
Competitive hourly rate, commensurate with experience.
Job Types: Part-time, Permanent
Pay: $20,000.00-$30,000.00 per year
Expected hours: 15 – 25 per week
Benefits:
Schedule:
- Evening shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Application deadline: 2024-09-27
