Human Resources Information System (HRIS) Specialist
Kinark Child and Family Services
Markham, ON
We currently have an opportunity for a:
Human Resources Information System (HRIS) Specialist

Regular, Full-Time – 35 hours

Location: Corporate Head Office (Markham, ON)


Reporting to the Human Resources Manager, Administration, the HRIS Specialist is responsible for maintaining the integrity of the Human Resources Information System Management systems, PeopleSoft and Kronos. This position provides advice and guidance to staff regarding system requirements based on agency resources and needs and may be responsible for providing on-the-job training for both management and front-line employees. Key responsibilities include, but are not limited to:

Oversee the daily operation and maintenance of both HRIS; troubleshoot and report issues as needed

Serve as a key resource on HRIS projects with a focus on business data and processes
Serve as the configuration expert for implemented functionality
Create reports based on user requirements using a variety of methods including using built-in application reporting tools, exports to excel and use of reporting analytics software
Train new and existing users, following industry best practice and established processes for system use
Assess impacts of new releases on current configuration and business processes
Oversee/facilitate the implementation of new system functionality and system upgrades including test case development, testing and maintenance
Confer with end-users and department leads to ensure applications continue to meet their needs by gathering business requirements, evaluating solutions and presenting options
Report inefficient processes and/or where best practices are not being followed and provide recommendations for resolution
Create and maintain documentation of existing applications architecture
Ensure process maps and systems processes are aligned and remain current for training and facilitating future updates
Keep detailed records of changes to application configuration and to user roles and permissions
Conduct audits to ensure data consistency and accuracy
Submit detailed support tickets to vendor and follow up to ensure timely resolution
Engages in various projects and other duties as assigned related to the Human Resources Information Systems
Other duties as assigned


Minimum Diploma in Human Resources or Information Technology required; University Degree preferred
Advanced skills with MS Excel required; XML and SQL knowledge considered an asset
A minimum of two years’ system administration experience required; experience working with PeopleSoft and Kronos considered an asset
Detail-oriented with superior analysis and problem-solving skills
Excellent communication and facilitation skills
Excellent time management skills and ability to handle multiple priorities in a fast-paced environment
Experience in a multi-unionized environment considered is an asset
Must have good knowledge of federal laws, regulations and labour relations
Ability to troubleshoot and report on technical issues
Knowledge of change management practices considered an asset
Ability to create business process maps using Visio
Works collaboratively with other departments and individuals to resolve issues to achieve optimal organizational outcome
Responds to questions/problems promptly and with appropriate level of detail
Holds a valid Ontario driver’s license and access to a reliable vehicle required
Interested applicants should submit their résumés via: by October 24, 2019