Under general direction from the Payroll & Benefits Supervisor, and functioning as an integral part of the UTM Human Resources Team, the Payroll & Benefits Administrator provides a wide range of HR administrative support and information to client departments and individual employees regarding HR, payroll, benefit matters, HRIS data integrity, position maintenance, reporting, training and participating in various HR activities and projects.
The Payroll & Benefits Administrator is responsible for: accurately processing payroll for all appointed and non-appointed faculty, Professional Manager/Confidential staff, Senior Research Associates and Research Associates and 9 unionized groups of employees including casual staff; ensuring all related pay deadlines are strictly adhered to; creating reports from HRIS data on a monthly basis; creating, updating and maintaining HRIS records/data; conducting benefit orientations for all new appointed faculty, unionized and non-unionized staff; investigating both payroll and employee benefit problems, rectifying as appropriate, and recommending solutions to the Supervisor for only the most complex of issues; remaining up-to-date concerning payroll and benefit issues/entitlements through all applicable policies and collective agreements; providing the Supervisor and HR Director with various data and reports as required and participating on committees/special projects at UTM and U of T; processing Kronos transactions; actively managing the Work Study program and Canada Summer Job program for UTM and assisting the Supervisor with developing and delivering individual and/or group training and information sessions to departmental contacts throughout the year.
Post Secondary Graduation or an equivalent combination of education and experience. Currently enrolled in Canadian Payroll Association courses leading towards the CPM certificate.
Minimum 3 years of payroll experience using SAP or similar system to process bi-weekly and monthly payroll and administer payroll, pensions, benefits and attendance provisions of collective agreements, and Academic/PM/Confidential terms and conditions of employment. Experience with generating statistical reports from HRIS; managing employee records; training/coaching junior staff and providing support to clients ; working in a confidential setting and dealing effectively with a diverse group of employees in difficult or sensitive situations
Proficient with Microsoft Office, HRIS, email and other software applications; mathematical and numerical aptitude is essential; sound knowledge of HR and payroll related policies, procedures, applications and related legislation; demonstrated excellent oral, interpersonal and written communication skills and organizational and problem solving skills required; excellent keyboarding/data entry skills.
Demonstrated and proactive customer service orientation with an awareness, and sensitivity to, diversity; ability to exercise sound judgement in prioritizing and time managing work and dealing with clients. Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality. Ability to work well alone and also value a team environment ; effectively deal with multiple and changing priorities as well as demonstrate initiative; able to undertake prompt, appropriate action to correct any inaccuracies.